GROUNDS MGR

Description:

Basic Functions:

Manages and directs all aspects of the maintenance and upkeep of all turf areas in the Village, as well as the upkeep and maintenance of roads, sidewalks, curbs, golf courses and ornamental shrubs and trees.

Other Relationships:

Continuing relationships with residents, association personnel, association club officials, union representatives, Manchester Police Dept., MUA, vendors, contractors, Board of Trustees, Community Manager.

Job Duties and Responsibilities:

Recommends to the Community Manager new and innovative methods to improve the overall effectiveness of operations. This involves individual initiative as well as keeping in touch with developments in similar organizations and with developments in the fields of management practices and new equipment.

Monitors, on a continuing basis, all aspects of the work being performed by the entire organization to ensure that established policies and practices are being followed and that all steps necessary are taken to ensure the most efficient and effective operation of the organization.

Recommends to the Community Manager new or modified policies necessary to maintain or improve the efficiency and the quality of resident services.

Participates in the modification and improvement of internal operations and control practices and procedures.

Participates in and gives guidance and direction to the development and operation of employee training and development programs.

Reviews and approves payroll data before it is submitted to the Accounting Dept.

Prepares and monitors the departmental budget. Reviews monthly with the Community Manager budget vs. actual figures. Meets with the Community Manager and the Accounting Administrator to discuss the financial statement. Submits periodic reports to the Board of Trustees on the operation performance of the department.

Prepares and submits quarterly water reports to the State of NJ to be in compliance with the water allocation permit.

Prepares specifications for bids on the purchase of major equipment and services. Inspects performance of various contractors.

Monitors the performance of work crews by field inspection of the quantity and quality of work performed. Holds crew problem-solving meetings.

Meets with residents to solve problems in connection with service requests and the quality of work performed by personnel.

By field inspection, monitors the condition of roads, sidewalks, curbs, golf courses, and ornamental shrubs and trees as necessary, and arranges for replacements and repairs of these elements. Coordinates and supervises maintenance projects.

Organizes and supervises snow removal operations, assigning men and equipment as necessary.

Maintains control log of tools and equipment issued. Coordinates distribution of equipment needed to perform daily grounds operations.

Monitors compliance of planting guidelines within the Village.

Prepares and delivers to the Community Manager a weekly report setting forth the following:

Service requests completed during the preceding week.

Outstanding service requests at the end of the preceding week listed in the order of their age as outstanding requests.

A summary of the total weekly man hours compared to productive time.

Any special projects undertaken or completed during the week.

Verifies that each employee in his department is in the proper attire and is carrying his employee identification badge.

Notifies the Community Manager in writing of any changes in employee status including but not limited to new hires, expiration of the 30-day probationary period, and terminations.

Provides back-up supervision when any Manager is offsite or otherwise occupied. Handles 24-hour emergency calls on a rotating basis requiring carrying a cell phone (24-hour calls will require communication outside normal working hours between security personnel, other managers, Trustees, and employees).

Takes all steps necessary to make certain that equipment under his control is maintained in a safe condition and that employees are trained in and follow safe work practices.

Complies with state and local laws, rules and regulations as necessary in connection with Association matters.

Has full knowledge and command of all Association and Microsoft Office computer products.

Performs other related duties.

Requirements:

Applicant must have 3-5 years experience as a Grounds Manager and have a valid NJ Pesticide License

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