Purchase Ledger

Purchase Ledger

Location: Stoke-On-Trent

Hours: Monday to Friday (40 hours)

Salary: £28,000 per annum

Role Overview:

Our client is looking for someone to take full ownership and responsibility for purchase ledger (inventory) and payment administration. The successful candidate will contribute positively to the overall brand and business reputation through the timely and accurate completion of work activities, while consistently delivering exceptional quality and service.

Job Duties:

Validate purchase invoices against goods received (excluding overheads) and confirm alignment with agreed payment terms

Verify supplier bank details prior to processing payments

Prepare and distribute daily GRN (Goods Received Note) reports to support cashflow planning

Accurately post invoices and credit notes to the Purchase Ledger across multiple currencies

Reconcile supplier accounts and statements to ensure records are accurate and up to date

Post and allocate daily payments to the Purchase Ledger

Communicate with suppliers and internal teams-both verbally and in writing-to resolve queries promptly and efficiently

Develop and maintain a strong understanding of the company's operations, procedures, and business activities

Adhere to all health & safety and security protocols, promptly reporting any concerns or incidents

Maintain accurate and timely records in SAGE, including updates to actions, credit limits, and other relevant data

File invoices, statements, and supporting documents in an organised and accessible manner

Provide support across other finance-related functions as needed, including covering Retail, Credit Control, or Financial Admin tasks during absences or busy periods

Skills Required:

Strong, positive interpersonal and communication skills, with the ability to build trust and credibility at all levels

Highly reliable, well-organised, and self-disciplined, with the ability to manage workloads and meet deadlines under pressure

Discreet and trustworthy, with a meticulous attention to detail and a structured, methodical approach to tasks

A proactive team player, able to work collaboratively within a small, dedicated team in a fast-paced and evolving environment

Flexible and motivated, with a commitment to delivering high service standards and a drive for continuous improvement

Skilled at building and maintaining strong working relationships both internally and externally across all levels

Proficient in IT systems, with a solid background i