Executive Assistant

As Central Ohio’s regional council, MORPC is an association of cities, villages, townships, counties, and regional organizations, serving rural, suburban, and urban areas. We take pride in bringing communities of all sizes and interests together to collaborate on the best practices and plans for the future of our growing region. We do this through several programs, services, projects, and initiatives – all with the goal of improving the lives of our residents and making Central Ohio stand out on the world stage.

One of Central Ohio’s greatest strengths is the variety of our communities and to best serve our region MORPC strongly values a wide range of perspectives. MORPC strives to reflect those values in our workforce, our endeavors, and our positive impact on the region. Our work progresses when our team can draw on a broad spectrum of personal experiences and backgrounds, and when each member is open to learning from the experiences of others, both internally and externally. As an equal opportunity employer, we fully support all applicable state and federal laws and regulations and do not discriminate against applicants for employment or employees based on race, color, creed, religion, ancestry, national origin, sexual orientation, sex or gender, gender identity or expression, pregnancy, medical conditions, age, disability or other handicap, genetic information, marital/familial status, veteran status, military status, or income or status with regard to public assistance in any aspects of our personnel policies, working conditions, or hiring and recruitment.

MORPC recognizes the value of a healthy work/life balance for our team members and, as such, we provide a variety of benefits to promote that balance. Eligible employees receive a free system-wide transit pass and discounted access to other alternative transportation modes to provide options for commuting to work. MORPC encourages opportunities for career advancement through generous tuition and professional development incentives, leadership programs, and participation in local and national organizations. For eligible permanent positions, MORPC also offers flexible schedules and remote work options as well as paid time off and holidays. MORPC employees may also be eligible for excellent health, vision, and dental insurance, employee assistance programs, employer-paid short-term & long-term disability coverage, employer-paid life insurance in the amount of $50,000 coverage, participation in the Ohio Public Employees Retirement System, plus two Deferred Compensation Plans that employees can opt into for additional retirement funding.

SUMMARY: Under the supervision of the Department Directors, is responsible for overseeing the coordination of activities related to the department. Responsible for a wide range of tasks and establishing and improving communication between department team members.

ESSENTIAL FUNCTIONS:

Oversee preparation and distribution of all materials for internal and external meetings.

Coordinate and direct administrative support functions for the department. Implement procedures for production of documents, workflow, filing, ordering of supplies, furniture and other office equipment, records maintenance, and other clerical

Conduct administrative and clerical production, phone calls, scheduling of appointments and meetings, receiving visitors, and organization of Department, i.e., filing systems (including e-filing systems), record retention systems and proper and accurate dissemination of information to staff, board members and outside

Assist managers with department administration including contract preparation/review and project tracking, internal budgeting, staff training management, and determining the most cost-effective way to conduct business (i.e. cost comparison for supply and other department purchases).

Work on special projects created by the Department Director’s involvement in various community and civic associations and initiate, establish and build relationships to further develop the Executive Assistant

Act as administrative lead for all departmental public involvement activities including coordination of public meetings, maintaining rosters, and assisting with newsletter development and/or other widely disseminated department

Develop familiarity with cultural diversity and apply diversity and inclusion efforts in daily business.

Schedule meetings, make travel arrangements, handle expense reports, and handle conference and special event registrations on behalf of department directors.

Order office supplies as needed, while seeking cost

Maintain files and prepare records retention

Coordinate meetings – prepare and distribute meeting agendas and summaries, preparation (room set-up, order and prepare refreshments, table tents, etc.), and room clean-up.

Proofread Power Point presentations, brochures, fliers, reports and other marketing collaterals.

Participate in the planning and day-of activities for agency outreach

Schedule conference rooms for meetings and review conference room dates reserved by department to verify information is

Cross train and provide back-up within their group according to the agency’s Administrative Support

Provide administrative back-up for the agency when

Keep abreast of professional developments in the

Performs miscellaneous duties as

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

Excellent interpersonal relationship management

Self-motivated, team player excited to work in a fast-paced

Ability to manage multiple projects and follow through in a timely

Excellent communication skills with internal and external staff, clients, board and stakeholders.

Strong aptitude to see and manage varied projects and effectively coordinate across projects to ensure synergies are leveraged and projects are not

Attention to detail and a dedication to

Excellent writing skills with impeccable grammar

Resourceful, proactive, reliable, trustworthy, and assertive when

Ability to handle confidential information in a professional & discrete

QUALIFICATIONS:

Demonstrated project or executive support experience (4+ years).

College degree

Computer experience and aptitude a must; knowledge of Word and Office necessary, knowledge of PowerPoint and Access preferred, proficiency with the internet

Exceptionally high level of maturity and sensitivity in dealing with

Prior experience working in a local or state government and/or non-profit organization is

Valid driver’s license, good driving record, and maintain automobile liability insurance coverage as required by

Should be willing to use agency or personal vehicle with mileage reimbursement to conduct MORPC business if

Supplemental Information:

Excellent benefit package. MORPC is an EOE/AAP employer.

Please apply online at or you may mail a resume to or complete an application at MORPC, 111 Liberty St., Suite 100, Columbus, OH 43215 ATTN: CE-3-25

Due to the high number of expected applicants, we cannot accept phone call inquiries.