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Accounts Payable Specialist

Company:
City of La Marque
Location:
La Marque, TX, 77568
Posted:
July 20, 2025
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Description:

Job Description

Essential Duties and Responsibilities

Adheres to all City policies and procedures as outlined in the Employee Handbook, in particular:

Attendance Policy

All Safety Policies and Procedures

Appropriate business casual attire for office personnel and proper uniform attire for those departments that are so designated (Police, Fire, and Public Works Departments)

Responsible for properly recording all transactions regarding receipt or payment of funds.

Performs responsible clerical activities related to accounts payable and maintains paid invoices and vendor files.

Processes and routes invoices to departments for coding and approval; assist in coding utility bills to prepare for processing; scan/files invoices.

Processes and reconciles prepays, travels, postage, city events, and petty cash monthly.

Processes and reconciles vendor statements monthly (Sam's, Office Depot, Lowe's, Citi, etc.).

Communicates with vendors on accounts payable issues in a professional manner.

Train and retrain city personnel who are directly involved with performing accounts payable, receiving, requisition, and purchasing functions in all departments. Training may recur as many times as needed to meet specific needs within each department. Training must be done in a professional and courteous manner.

Crosstrain other finance staff everything in accounts payable, requisition, and purchasing functions performed by this role to ensure smooth continued operation within Finance department.

Processes 1099's annually.

Performs year end encumbrances in accounts payable.

Performs random cash counts in various cashiers' drawers from multiple departments.

Utilizes computerized data entry equipment and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary.

Required to function on city's site during emergencies to ensure smooth purchasing operation continues and to support essential personnel carrying out necessary duties in preparation and dealing with the event. (i.e. processing and printing emergency checks to purchase needed supplies and equipment to prepare for emergency event). Pay will follow city's Emergency pay policy.

Required to travel to different locations deemed necessary to carry out additional duties assigned. Mileage will be reimbursed based on City's Travel Policy.

Types materials from typed or handwritten copy, which requires use of a variety of complicated formats for preparing correspondence, records, etc.; assumes responsibility for correctness of spelling, punctuation, grammar and format.

Performs a variety of routine clerical duties such as opening and distributing mail, preparing mail for postage, answering external phone inquiries from vendors, city employees, and general public regarding finance.

Required to be cross-trained with other duties deemed necessary.

Performs administrative duties and compiles data for special projects or reports as assigned, ensuring completion by specified deadlines and in accordance with established goals and objectives.

Receives deposits from other city departments before daily bank run.

Prepares deposits for accounting cash receipts.

Delivers cash deposit bags to bank location during City Marshal's absence.

Performs other related duties as required.

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Full-time

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