Grants & Contracts Specialist

Minimum Education

Bachelor's Degree Business, health care, public administration or a related field. (Required)

Minimum Work Experience

1 year Progressive experience in grants or contracts related to biomedical research, and/or healthcare/medical programs and services. (Preferred)

Required Skills/Knowledge

Working knowledge of NIH Grants Policy Statement (12/03), FAR and DFAR clauses, OMB Circulars A-110, A122 and A-133 in addition to 45 CFR Part 74, Appendix E.

Perform basic algebraic equations and statistics (average).

Strong written and verbal communication skills.

Strong computer skills.

Comfort using a PC and associated hardware/software in a professional setting.

Strong skills in using MS Office, especially Word and Excel; MS Access, Powerpoint and HBOC Trendstar are a plus.

Ability to use formatting commands and higher-level commands and functions are a plus.

Ability to thrive in an office environment in central or department administration, the Office of Sponsored Programs, the Office of Research Administration, a university or medical center setting or a federal grantmaking agency.

Required Licenses and Certifications

Willingness to become Certified Research Administrator (CRA). 3 Yrs (Preferred)

Functional Accountabilities

Responsible Conduct of Research

Consistently demonstrates adherence to the standards for the responsible conduct of research.

Plans, conducts and manages research projects within federal and institutional regulations and policies under the direction of the principal investigator.

Uses research funds and resources appropriately.

Maintains confidentiality of data as required.

Meets all annual job-related training and compliance requirements. Pre-Award Services

Ensures budget expenses are allowable, allocable and reasonable for the specific project and overall proposal.

Provides official review and approval of final proposal provided by the financial coordinator to ensure completion, accuracy and compliance before application is submitted.

Authorizes submission of paper and electronic proposal and forwards documents to signature official (SO) for signature.

Monitors grant and contract award status (active vs. expired) for accuracy, completeness and compliance.

Updates department information systems and official records to keep information accurate, complete and up to date at all times.

Adheres to office policies, procedures, guidelines and business processes to ensure compliance with organizational, sponsor and federal regulations.

Responds to general inquiries and provides technical assistance within scope of work. Post-Award Services

Reviews official award notice and negotiates terms and conditions prior to award acceptance.

Reviews final notice of award and completes appropriate documentation to establish account.

Assesses award relationships and prepares the appropriate contract mechanism, such as federal subaward, services agreement, consulting agreement or business associate agreement.

Manages official review and submission of the scientific progress report, JIT requests, closeout reports and other similar requests.

Prepares official correspondence with the sponsor/funding agency, such as no-cost extension, supplemental requests, change of grantee application, etc.

Serves as official liaison between organization and department on behalf of principal investigator/ program director.

Organizational Accountabilities

Other Duties

Assist with A-133 audit as requested.

Participate in training and education sponsored by the department.

Coordinate and communicate with other CNMC departments (legal, human resources, and finance) as needed.

Assist with on-going non-financial reporting requirements as needed.Organizational Commitment/Identification

Partner in the mission and upholds the core principles of the organization

Committed to diversity and recognizes value of cultural ethnic differences

Demonstrate personal and professional integrity

Maintain confidentiality at all timesCustomer Service

Anticipate and responds to customer needs; follows up until needs are metTeamwork/Communication

Demonstrate collaborative and respectful behavior

Partner with all team members to achieve goals

Receptive to others’ ideas and opinionsPerformance Improvement/Problem-solving

Contribute to a positive work environment

Demonstrate flexibility and willingness to change

Identify opportunities to improve clinical and administrative processes

Make appropriate decisions, using sound judgmentCost Management/Financial Responsibility

Use resources efficiently

Search for less costly ways of doing thingsOrganizational Accountabilities (Staff)

Organizational Commitment/Identification

Teamwork/Communication

Performance Improvement/Problem-solving

Cost Management/Financial Responsibility

Safety