COMPTROLLER

Job Description

GENERAL POSITION INFORMATION

JOB TITLE: Controller

DEPARTMENT / UNIT: Finance

IMMEDIATE SUPERVISOR: Chief Financial Officer (CFO)

CLASSIFICATION: Exempt

NATURE OF THE POSITION

Responsible for supervising, monitoring, and maintaining the proper and normal functioning of the Finance Department in support of the Chief Financial Officer. The Controller is responsible for overseeing all financial and accounting activities of the company and its sister companies. This role plays a key part in managing and controlling the organization's financial resources, ensuring compliance with accounting policies and procedures, and maintaining the accuracy and reliability of financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Supervise, guide, monitor, correct, and maintain the operations of the Finance Department, providing direction and leadership to the team, including but not limited to accounting activities, transaction recording, bank reconciliations, book closing, and preparation of financial statements, in accordance with quality and efficiency standards.

Ensure that tasks and projects are completed within set or assigned deadlines.

Analyze and reconcile general ledger and subsidiary accounts to prepare monthly financial statements.

Prepare and review monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with Generally Accepted Accounting Principles (GAAP) and applicable financial regulations.

Ensure monthly and annual closings are completed by defined deadlines.

Develop and maintain sound accounting policies and internal procedures to ensure regulatory compliance and the integrity of financial data, including credit policies for clients, credit limits, payment terms, and special conditions.

Organize, plan, coordinate, and facilitate the annual audit as well as any required internal and/or external audits, closely collaborating with auditors to provide required documentation and address any findings or recommendations.

Audit credit memos requested by other departments to the Credit and Accounts Receivable unit.

Review commission calculations as defined by the company.

Oversee treasury management, including cash administration, financial risk management, liquidity optimization, funding, and banking operations.

Ensure fund transfers to cover weekly runs.

Oversee payroll, accounts receivable, and accounts payable processes.

Review monthly sales results reports and distribute to relevant management.

Prepare and file payroll-related reports (sales and use tax, professional service withholdings, imports and sales, property tax, patents, etc.) for all corporations, including requesting corresponding payments and ensuring compliance.

Participate in the company’s financial and strategic planning, providing financial analysis and recommendations to improve operational efficiency and business profitability.

Coordinate the preparation and submission of tax returns, ensuring compliance with local and federal tax obligations, including reviewing sales and use tax filings.

Prepare reports and conduct accurate analysis of financial data and metrics for submission to the CFO and/or other executives as required.

Present recommendations to the CFO to address, manage, and resolve opportunities identified through analysis of financial data, account flows, and employee performance under supervision, among others.

Collaborate with relevant teams in cases of legal actions and/or bankruptcies to recover debts.

Establish and maintain effective internal control systems to ensure the accuracy and integrity of financial information.

Protect the normal flow of operations by handling and maintaining all sensitive and unpublished information in strict confidentiality, unless explicitly authorized by the CFO or other authorized executive.

Actively contribute to maintaining the company's mission and achieving its vision, and demonstrate through performance and behavior the company’s efficiency culture, Bionuclear values, and highest quality internal and external customer service standards.

Execute sound personnel administration functions, including work distribution and supervision, in full compliance with Human Resources policies and labor regulations at both the local and federal levels. This includes interviewing, training, evaluating, investigating, addressing, instructing, handling conflict and interpersonal situations, taking corrective and disciplinary actions, providing coaching, mentoring, advising, developing and training staff, and ensuring consistent policy and performance compliance by direct reports.

INCIDENTAL DUTIES AND RESPONSIBILITIES

Continuously evaluate and improve accounting and financial information systems, identifying opportunities to automate processes and increase efficiency.

Handle sales and use tax inquiries and other industry-related tax consultations.

Supervise the bond processing for public bids in which the company participates.

Update bidder records with government agencies and municipalities as required.

Prepare periodic reports on credit and collections performance, including key metrics such as days sales outstanding, delinquency rate, and collection efficiency.

Work closely with the Diagnostic Sales, Specialized Sales, Business Intelligence, Customer Service, and Accounting departments to ensure comprehensive credit and collection management.

File insurance claims (property and vehicle) and ensure payment collection.

Collaborate with departments such as Sales, Operations, and Human Resources to provide timely financial information and decision-making support.

Continuously assess, analyze, and identify areas of improvement in processes and personnel to optimize operations and take necessary actions.

Increase or decrease employee credit card limits using Banco Popular's web cash system.

Manage the retirement plan with the administration company, including reports and discrimination testing, among others.

Stay current on developments and best practices in the profession.

Ensure proper maintenance of payment file records.

Maximize the use of technology in departmental processes and electronic records.

Assist the CFO and other Finance and/or Executive team members with tasks and projects related to the department.

Create and/or contribute to the creation or updating of forms, policies, procedures, and manuals in accordance with sound Credit and Accounts Receivable principles and practices.

Serve as backup support for the CFO as needed.

Coordinate and/or participate in work meetings, operational and/or corporate committees, staff development activities, corporate events, among others.

Perform other duties as needed.

SUPERVISORY RESPONSIBILITIES

Supervises the Accounting Supervisor and the Credit and Accounts Receivable Supervisor.

ACADEMIC PREPARATION

Bachelor’s degree in Accounting, Finance, or a related field.

PROFESSIONAL EXPERIENCE

Previous experience in accounting and finance roles, with at least five years in a similar position.

JOB COMPETENCIES

Knowledge, Skills, Abilities, and Aptitudes Required:

Strong proficiency in Microsoft Windows applications: Word, Excel, Outlook; and Microsoft Dynamics (GP)

Solid knowledge of accounting principles and financial regulations

Excellent verbal and written communication skills in English and Spanish

Outstanding internal and external customer service skills

Strong teamwork and collaboration abilities

Effective communication and ability to work cross-functionally with other departments and company leaders

Strong analytical skills and ability to interpret complex financial data

Ability to interact with individuals at all organizational levels

Diplomacy and negotiation skills with clients

Ability to deliver results with minimal supervision

Ability to work under pressure

Strong prioritization skills

Ability to multitask and meet deadlines

Capacity to work in a dynamic, fast-paced environment with a focus on problem-solving and informed decision-making

Ability to follow up professionally and achieve expected results

Ability to analyze data, processes, and draw conclusions

Discretion and confidentiality

Advanced math and accounting skills

Attention to detail and ability to identify errors and omissions

Emotional self-regulation

Strong sense of urgency

Adaptability to change

Availability to work on holidays, weekends, and extended hours

DISCLAIMER CLAUSE

The information contained herein summarizes the general nature and level of complexity of the job responsibilities assigned to this position. It should not be interpreted as an exhaustive list of all duties, tasks, and responsibilities. Additional tasks may be added, or existing ones may be modified, as required by the company.

We are an Equal Employment Opportunity Employer and take Affirmative Action to recruit Protected Veterans and Individuals with Disabilities.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status. EEO/Affirmative Action for Veterans/Workers with Disabilities

Full-time