Advancement Database Officer

Collingwood School is a gender-inclusive day school located on two campuses in West Vancouver, BC.

Our vision is socially responsible students pursuing passions for a better world. We are committed to contributing positively to our local and global communities, environmental stewardship, and supporting the wellbeing, and inclusion of all people. Through the pursuit of passions, students will find their unique purpose in the world.

At Collingwood, we seek faculty and staff who work together to ensure everyone feels a sense of belonging. We are a vibrant community of passionate educators and learners, dedicated to excellence and continuous improvement. We live our values of courage, curiosity and community to be in service of others and who are inspired by our mission to inspire and support young people for meaningful lives. Be part of inspiring students to pursue their passions for a better world.

We are committed to building a diverse and inclusive workforce by ensuring a barrier-free work environment. We welcome applications from all qualified job seekers, including BIPOC (Black, Indigenous, and People of Colour), persons with disabilities, and 2SLGBTQ (persons of all sexual orientations and genders). If you are an applicant with a disability, we will work with you to make reasonable workplace accommodations you may need for your best work performance.

We are looking for an experienced Advancement Database Officer to join our Advancement Team. This role ensures the accuracy, consistency, and integrity of the Advancement database (Raiser’s Edge), and plays a key role in gift processing, reporting, and data-informed fundraising efforts. This is a core operations role focused on annual giving, donor stewardship, and the infrastructure needed to support effective fundraising over time. This is a Full Time Permanent position that will start on August 22, 2025.

Responsibilities

Database management and reporting

Maintain and update the Raiser’s Edge (RE) database with precision and consistency

Ensure data integrity through proper formatting, coding, deduplication, and system Audits

Build and maintain queries, exports, and reports for mailings, donor segmentation, event outreach and stewardship

Support our annual giving outreach

Work with our Director of Advancement and our Annual Giving and Parent Engagement Officer on generating our annual donor support

Generate regular reports to support Advancement planning and board reporting gift processing & financial oversight

Process all philanthropic gifts in a timely manner (within 2 weeks), including cheques, EFTs, pledges and online donations

Ensure timely issuance of tax receipts and personalized acknowledgement letters in accordance with the Advancement Stewardship Matrix

Work with Finance to support reconciliation, quarterly reporting and year-end audit

Maintain accurate pledge tracking and generate monthly reminders

Prospect data and research support

Assist with identifying potential donors using existing data sources and public research tools

Support Advancement colleagues with research briefs and data-informed insights

Help track moves and engagement activities for key donor relationships

Provide strategic and project support

Support donor segmentation and list preparation for communications, events, and fundraising priorities

Help build infrastructure that supports long-term donor engagement and fundraising growth

Assist with administrative projects and tasks across the Advancement team as needed

Provide general administrative support

Monitor and manage the inbox with professionalism and responsiveness

Assist with RSVP list coordination and logistics for Advancement events

Attend and support Advancement events as needed (occasional evening/weekend hours)

Support and manage our industry skills database

Additional duties as required

Required skills & qualifications

4 + years of experience managing databases; Raiser’s Edge experience strongly preferred

Database campaign management preferred

Excellent attention to detail and ability to maintain high data accuracy

Strong proficiency in Microsoft Excel and working with datasets

Familiarity with or interest in donor research and data-driven fundraising

Clear written and verbal communication skills

Organized and able to manage multiple priorities effectively

Discretion and good judgment in handling confidential information

Collaborative and proactive approach to problem-solving

Canadian residency and legally entitled to work in Canada

Our “Must Haves”

Eagerness to support a mission-driven culture of philanthropy

Enthusiasm for detail, systems, and creating meaningful behind-the-scenes impact

Respect, dignity and inclusion for all members of the community

Collaborative mind-set and courageous approach to adversity

Demonstrated communications skills (oral and written)

Creative “out-of-the-box” thinker

Flexible and adaptable and embraces change

Proven work ethic with utmost integrity

Enthusiasm, eagerness and genuine interest in all aspects of the school’s success

Self-awareness, with a desire for constant self improvement (goal-oriented)

We offer professional development opportunities, competitive salaries, a generous benefits package, including RRSP, Personal Days, access to an Employee and Family Assistance Plan, and access to a Health Spending Account, health and wellness initiatives, along with one of the most beautiful locations in Canada to work!

The hiring range for this position is from $60,000 to $70,000. Please contact our Human Resources department at for questions or further clarification regarding the hiring range.

Futures start here. If this role is a good fit, we would love to hear from you! Please submit a cover letter detailing your suitability for the position along with your resume, including three employment references, by July 31, 2025 to

We will begin reviewing resumes and conducting interviews as applications are received.

We sincerely thank all applicants for your interest; however, only shortlisted candidates will be contacted.

Please visit our website for more information about our school.

Permanent