Document Control Coordinator

As a Document Control Coordinator, you will ensure critical documents are accurately managed and easily accessible across teams by maintaining consistent naming, numbering, classification, and filing practices. Your goal will be to support the Document Control Program by efficiently organizing both electronic and hard copy records produced by technical teams and departments. Your success will be reflected in the speed, accuracy, and reliability of document retrieval, enabling smooth collaboration and informed decision-making across projects.

If you are interested in this exciting opportunity with Irving Oil, please apply by July 31, 2025.

What we offer:

Work environment – Be a part of a collaborative environment that cultivates individual growth

Competitive compensation – Includes an annual bonus plan, pension plan, and parking allowance

Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs

Paid vacation – There is an annual option to purchase additional vacation, too

Wellness support – With an annual wellness allowance, paid personal care days and a 24/7 Employee & Family Assistance Program

Opportunity to give back to some amazing causes in our community – Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation-matching program

Your Responsibilities:

Facilitate document naming and numbering according to Irving Oil’s approved system

Perform quality checks on P&IDs, engineering drawings, vendor documents, and work packages for completeness and accuracy

Review purchase orders to identify documentation requirements at each project phase

Monitor due dates for technical deliverables and critical safety data (PSM-201)

Manage correspondence flow, ensuring outgoing documents are accurate, properly routed, and secure

Organize and maintain records and databases to meet security access standards

Track project documentation status to ensure timely submissions

Validate project documentation for format, completeness, and contract compliance

Oversee the full lifecycle of project documents—approvals, updates, markups, and supplier transmittals—in alignment with Documentum policies

Your Skills:

Strong problem-solving abilities, sharp attention to detail, and effective time management

Proficient in Microsoft Office and other software applications

Skilled in multitasking and confident decision-making in high-pressure environments

Excellent analytical skills with a focus on data-driven insights

Highly adaptable with a sense of urgency and flexibility toward shifting priorities

Able to set and adjust priorities based on business objectives and stakeholder needs

Your Experience:

Minimum 3 years’ experience in Administration

Document Control experience

Post-secondary education in Administration

Irving Oil is committed to supporting a diverse and inclusive work environment. We thrive on the good energy that’s created when our people from different backgrounds, identities, cultures and experiences share their unique perspectives. Diversity is key to our success and inclusion is everyone s responsibility.

Job Requirements - Work ExperienceAdministration

Job Requirements - EducationDiploma / Certification: Administration

R126837