Administrative Assistant

Administrative Assistant-Washington, D.C.

This law firm has thrived for a century by focusing on the most significant opportunities and complex challenges facing the top financial services firms and other multinational corporations. Our premier transactional and litigation groups have developed impressive records of accomplishment in high profile cases and headline-grabbing deals. Our lawyers are highly client-driven. The firm is specifically chosen by clients because of our experience, depth of knowledge, and ability to manage challenging situations.

Position Summary: This position reports to the Director of Executive and Administrative Assistants and will work closely with the Assistants in the New York Office.

Administrative Assistants work closely together to support the initiatives of the Firm, including, but not limited to:

· Managing correspondence between colleagues, vendors, and clients.

· Answering and direct calls.

· Scheduling appointments.

· Preparing documents.

· Maintaining spreadsheets.

· Preparing invoices and reviewing backup.

· Submitting expense reports and reconciling backup.

· Supporting timekeeping entries for attorneys.

· Organizing meetings, including managing food orders and coordinating IT support, as needed.

· Supporting event planning and small group dinner coordination.

Qualifications

· Ability to build strong rapport and trust with partners, associates, and administrators.

· Demonstrated ability to build relationships and work as part of a team.

· Self-starter eager for responsibility.

· Strong administrative skills.

· Strong written and verbal communication skills.

· Focused attention to detail.

· A nimble approach to a fast-paced environment.

· Professional demeanor and the ability to act with discretion and composure.

· Flexibility to adjust hours to meet operating and business needs.

· Strong knowledge of standard computer software programs (e.g., Outlook, Word, Excel, PowerPoint) with the ability to learn and support new software and operating systems.

Preferred, but not required:

· Experience working in billing systems.

This is currently a hybrid position with an expectation of a minimum of 3 days a week in office, with the needs of the Firm informing overall office attendance expectations.