Payroll & Benefits Administrator - UK Ireland

This role supports the smooth running of the HR Shared Service Centre through efficient payroll administration

Working with local HR and the HR Operations to deliver accurate and timely information

Responsibilities

Payroll administration

Process the end-to-end payroll for UK – x3 payrolls (2 monthly and 1 quarterly) and x2 Ireland payrolls (1 monthly and 1 weekly), cross checking all changes against information provided by the HR Operations team and our HR system

Ensuring correct upload of information from our HR System SuccessFactors to our payroll systems. (ADP and AccessHR)

Administer statutory payments such as

UK: Statutory Sick Pay (SSP), Maternity Pay (SMP), Paternity Pay (SPP) etc.

Ireland: Illness Benefit, Maternity Benefit, and Paternity Benefit.

Manage any manual payments and advances to ensure these are reclaimed and accounted for

Conducting variance analysis and checking of payslips pre commit

Reconcile payroll elements and prepare reports for audits and finance

Manage any monthly HMRC/ROS submissions plus assist payroll supervisor with year-end processes including P60s, P11Ds (UK), and P21s (Ireland)

Have the knowledge to manage all payrolls to provide cover or alternate when required

Sending out payslip emails

Completing ONS Survey requests

Administering the payroll inbox – Timely responses to HR and employee queries regarding payroll related queries, pay, tax codes, and deductions

Supporting ad-hoc administration requests and other tasks as reasonably requested by your manager

Benefits Administration

Submitting pension contribution and change data to the pension providers

Liaise with external providers, pension schemes, and benefits administrators

Raise Po’s for invoice approvals via Ariba

Sending out third party benefit reports

Issuing eye care vouchers and maintaining the tracker

Supporting HR Centre with support in preparing Po’s for Long Service Awards

Supporting payroll supervisor with Zenith (car) process – Eligibility file, raising PO’s and ad hoc admin

Support payroll supervisor with reconciliation of all benefits

Data management and accuracy

Maintain data integrity through accurate entry and updates to our payroll systems and any supporting systems

Ensure all starters, leavers and payroll related changes are added to the relevant payroll trackers

Produce standard monthly reports to prescribed deadlines

Maintain employee files and archived records

Maintaining data privacy and confidentiality in handling employee information

Compliance and governance

Ensure monthly SOX controls are actioned correctly and signed off, and submitting any information to Audit as requested

Supporting reports, audits and service reviews if required

Achieve agreed SLA’s to deliver excellent customer service

Keeping up to date with changes in payroll regulations and statutory rates to ensure compliance with new requirements

Assist in the review and creation of guidance documents, knowledge articles, process guides, templates, standard letters, SOP’s and FAQs

Ensure compliance with data protection

Qualifications

Essential

Proven experience in UK and/or Ireland payroll administration, ideally from a complex and large business

Understanding of payroll processes and standards

Strong knowledge of payroll software (ADP, AccessHR)

Strong Excel skills and ability to work with large data sets

Strong written and verbal communication skills

Problem solving skills

Team collaboration

Excellent attention to detail and numerical accuracy

Ability to manage sensitive data with confidentiality and integrity

Proactive and confident to suggest new ideas and process improvements

Ability to adapt to change

Desirable

Experience of using HR systems, particularly SAP Success Factors

Familiarity with HMRC and Revenue Commissioners systems and portals

CIPD, CIPP, or IPASS qualification (or working towards) is desirable

Bachelors degree or equivalent

Experience with auto-enrolment pensions (UK) and PRSA schemes (Ireland)

Fixed Term Contract (FTC)