Administrative Professional 2 - Region 5

**Job Title:** Administrative Professional 2 - Region 5 **Address:** 246 N High St, Columbus, OH 43215 **Schedule:** Full Time **Job Description:** • Answering phones, taking messages, and handling mail • Proficient in Microsoft Word and Excel to prepare forms, emails, and mail merges for correspondence and cover letters • Obtaining signatures; proofreading documents for 100% accuracy and making necessary corrections • Creating charts and graphs for presentations • Compiling data reports for the bureau • Logging incoming and outgoing documents into a data tracking system • Data experience is desired **Job Duties:** 1.

Relieving superior of routine administrative duties, making recommendations regarding program activities, researching and analyzing materials, information, and programs, providing technical information and advice to administrators to aid in decision making, assisting in developing new procedures related to established program policy, serving as liaison between administrator and subordinates, transmitting decisions and directives, and representing administrator at meetings and conferences.

2.

Managing business functions of administrator's office; preparing and monitoring budgets; preparing payroll; processing bills for payment; purchasing supplies and equipment; keeping fiscal and personnel records; interviewing prospective employees.

3.

Performing public relations duties; researching and responding to inquiries and complaints; furnishing information and explaining programs to public; working on special assignments and projects as directed; preparing reports, publications, memos, and presentations for dissemination outside work unit.

**Major Worker Characteristics:** • Knowledge of English grammar and composition; arithmetic that includes addition, subtraction, multiplication, and division; records management; business communications; administrative practices and procedures; general office practices and procedures; agency-specific office practices and procedures; budgeting; government structure and process.

• Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer and office machines (e.g., transcribing equipment, calculators). • Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; compose directives, memos, and other publications; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions and provide appropriate information or referral.

**Job Duration:** 52.0 hours