Administrative Assistant, Charitable Sector

Job Description

At Brown & Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team’s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.

Administrative Assistant, Charitable Sector

We are seeking an administrative assistant to assist attorneys in our Charitable Sector. This administrative assistant will support attorneys who specialize in representing a wide range of tax-exempt and nonprofit organizations, with a particular emphasis on churches, denominations, and other religious organizations, in corporate, tax, and other transactional (non-litigation) matters.

Responsibilities and duties include:

Communicating with clients (including with clergy and other ecclesiastical/denominational/religious leaders).

Billing entry and expense reports for partners/attorneys.

Manage calendars including scheduling and confirming meetings or phone calls with clients.

Help prepare documents for client meetings.

Create and maintain database records.

Scan documents and save emails to database.

Various other tasks to assist attorneys and paralegals as needed.

Requirements:

Minimum 2-3 years administrative experience in a law firm/office environment.

College degree is preferred.

Strong verbal and written communication skills.

Proficient in MS Office Suite and Windows.

Word processing, organizational, time management, proofreading, attention to detail and filing skills are essential.

Physical Requirements:

Frequent standing and walking

Sitting for up to four hours at a time

Bending and stooping as needed

Schedule:

This role is 100% on-site

Alternative workweek:

Mon-Thurs 8 am - 5 pm (with a 30 min. lunch)

Fri 8 am - 12 pm

Salary:

$40,000 - $70,000 (dependent on experience)

Benefits:

6 medical plan options (3 offer an employer-funded HSA)

Dental and vision plans

401(k) plan with significant employer matching

Great working environment

Orange County Register 2024 Top Workplace

38-hour workweek including a day on Friday

Applicants should submit a resume, cover letter and will be asked to submit 3 professional references.

Full-time