CS1-Roster Program Coordinator

Description

Corrections Specialist 1 (CS1) - Roster Program Coordinator Olympic Corrections Center (OCC)

Full-time-PermanentAgency Internal Only

If you are excited to make a difference in the lives of others and join a team that works towards a meaningful purpose, apply to be a Corrections Specialist 1 - Roster Program Coordinator at Olympic Corrections Center (OCC) with the Department of Corrections (DOC).

Olympic Corrections Center is a 271-bed male facility located near the Hoh Rainforest. This facility houses minimum security incarcerated individuals and offers Treatment, Work and Vocational Programs to help ready incarcerated individuals to transition back into the community. OCC also has outside work crews to serve the community as well as fire crews that work alongside Department of Natural Resource employees.

Whether the work is inside a prison, in community corrections, or in an administrative office, the Washington State Department of Corrections professional staff experience a high degree of personal satisfaction knowing they are creating environments in which all incarcerated individuals can learn to make choices that contribute to a safer society.

Duties

This position manages the facility’s Custody Roster Management (CRM) Program. Duties include but are not limited to:

Manages, and has approval authority for, the annual vacation scheduling process and subsequent submittals for prescheduled leave, while staying within the relief factors dictated in the Custody Post Audit (CPA) summary and ensuring compliance with the CRM policy and CBA.

Facilitates and implements custody staff position assignments.

Coordinates with the agency’s Prisons Staffing Manager and facility management on staffing updates due to expansions, closures and changes in security level.

Ensures authorized custody posts and staffing levels, to include relief, are in accordance with the facility’s CPA.

Works collaboratively with diverse groups of management and staff from various agency departments, including Human Resources (HR), Labor Relations, Payroll and Timekeeping, and Training to ensure program compliance.

Provides detailed information to facility management in matters regarding staffing needs, vacancies, leave usage and overtime.

Manages the assignment and schedule change notification process, ensuring proper notification is received by all stakeholders to include the employee, HR and Payroll. Ensures the notification timeframe set forth in CBA is met.

Ensures utilization of relief employees in accordance with the CRM policy and Teamsters agreements.

Manages ATLAS database information in regard to position numbers and posts; employees’ permanent, temporary, and relief assignments; work schedules; scheduled and unscheduled leave; overtime; vacancies; and non-funded post staffing, ensuring accurate and up-to-date information is entered and maintained.

Enters all prescheduled shift activity, to include employee leave, training, vacancies, extra posts, relief and on-call usage.

Review and process leave slips and overtime requests to ensure they match what is recorded in ATLAS then forward on to the Business Office once approved.

Meets with employees as needed to discuss issues and staffing impacts as related to roster management due to assignments, leave and overtime.

Attends and participates in statewide Roster Manager meetings as required.

Qualifications

REQUIRED:

High School Diploma or GED

AND

Two years of experience or more utilizing a computerized staff scheduling system to schedule multiple staff for a 24/7 workforce with mandatory staffing levels,

OR

Three (3) years of progressively responsible experience in office/clerical, secretarial, or general or broad-based administrative experience in a corrections environment.

***Formal education and/or training in office or secretarial occupations will substitute, year for year, for the required experience.

Proficient/Skilled in the use of Microsoft Office (Excel, Word, Access and Outlook).

PREFERRED/DESIRED:

Bachelor's degree and three years of professional correctional or administrative experience - additional qualifying experience may substitute, year for year, for education.

Two years of experience or more utilizing the ATLAS scheduling database.

Experience with the Teamsters Local 117 Collective Bargaining Agreement and interpreting multiple policies and directives.

Ability to make independent decisions using good judgment.

Ability to multi-task and prioritize.

Excellent written and verbal communication skills.

Supplemental Information

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.

IMPORTANT NOTES:

In order to be considered for this position, please attach the following items with your application:

Resume

Cover Letter

Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.

**Please note: Phone number AND email address are required for all professional references.

A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

This position may be represented by a bargaining unit.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

Remote/telework/flexible schedules (depending on position)

Up to 25 paid vacations days a year

8 hours of paid sick leave per month

11 paid holidays a year (12 in 2022 for Juneteenth)

Generous retirement plan

Flex Spending Accounts

Dependent Care Assistance

Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email or call . For TTY service, please call the Washington Relay Service at 7-1-1 or .