Job Description
Salary: $24-$30/hour
About Us:
DUOSignage + Graphics is a dynamic printing and graphics company dedicated to high-quality design, fabrication, and installation. Were a small but growing business with a collaborative, supportive team culture. We're currently looking for a skilled administrative professional to manage the bookkeeping and administrative functions critical to our continued success.
Position Summary:
As our Administrative & Bookkeeping Professional, you will play a key role in maintaining the financial and operational health of the business. This is a full-time, direct hire position that offers the opportunity to work in a fast-paced, creative environment. The right candidate will bring strong organizational skills, attention to detail, and a proactive, dependable work ethic.
Key Responsibilities:
Process weekly payroll for ~20 employees, including time tracking, tax documentation, benefits administration (health, disability, IRA, PTO)
Manage all QuickBooks bookkeeping functions: account reconciliation, financial reporting, and spreadsheet generation
Handle accounts payable/receivable, invoice tracking, and collections follow-up
Coordinate with government agencies for tax reporting, certified payroll, and compliance
Manage insurance renewals and assist with audit processes
Ensure all office and subcontractor contracts are up-to-date and compliant
Support hiring, onboarding, and offboarding in coordination with department managers
Organize office functions and maintain office supply inventory
Minimum Qualifications:
Associates Degree OR 5+ years of relevant administrative/bookkeeping experience
Proven background in office administration, finance, or accounting
Skills & Competencies:
Advanced proficiency in QuickBooks and Microsoft Office Suite
Strong understanding of payroll, HR practices, and insurance administration
Detail-oriented with exceptional organizational skills and accuracy
Skilled in preparing budgets, reports, and managing financial data
Capable of working independently, managing multiple tasks, and meeting deadlines
Excellent written, verbal, and digital communication skills
High level of confidentiality, professionalism, and reliability
What We Offer:
Competitive salary
Comprehensive medical, dental, vision, and disability insurance
Retirement plan with employer matching
Paid time off and holidays
A supportive team environment and opportunity to grow with a thriving small business
Full-time