CW Department Admin

Job Title: Department Admin

Job Location: Saline, MI

Job Description:

CDPF is looking for a department assistant who can perform additional responsibilities of:

Litigation inquiry support to TL1 and management of litigation hold materials

Confirming Technical Report closure requirements (incl sending completion reports to TMC)

Manage the dept SharePoint as owner (includes support transition from S-drive)

eVA task assignment to related design teams within CDPF

Additional responsibilities:

(Chassis Design and Platform Development)

Prior experience collaborating with TL1 preferred.

dvanced knowledge of SharePoint preferred.

Good understanding of N-SMS and SMS-BR.

bility to understand CDPF parts' responsibility for any given project

bility to review drawings and confirm the "responsible persons" related to TL1 requests

Correspondence with TL1 for litigation inquiries

Detail oriented

bility to correspond with TMC to resolve matters related to Tech Report closures

Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events).

Support CDPF executives and TMC visitors with business travel arrangements

New hire onboarding & Contractor/Design-in support

Manage office supplies, general facility/IS support, business card ordering etc

Manage Purchase Order process - PO Change Orders/PO Requisitions (new, updates, close, reconciliation to expenditures, vendor invoicing)

Monthly accrual preparation, submission and reclass.

Budget & manpower tracking/reporting - enter estimates in T&P, provide input to make & manage the indirect budget, operate T-Dash to support GM for manpower tracking

Manage the org charts, seating charts (incl WISP updates)

Support with mail management incl occasional shipping/receiving of packages

Evacuation list maintenance

Participate in department administrative staff support meetings; provide administrative and secretarial backup for other Department Assistants as needed.

ssist annual FADAR (Fixed Assets) maintenance activities.

Coordinate department lunch, retirement, family event recognitions. Requirements:

Bi-lingual (Japanese-English) preferred

Knowledge of SAP/Ariba preferred

4+ years of general office/department support experience.

Excellent verbal, written and interpersonal skills to work effectively with Design Engineers and related departments for problem resolution

Mindset to provide customer service to all downstream people/processes

Work well in team setting

Flexibility to quickly accommodate changes with ability to manage multiple projects simultaneously

Self-motivated and detail oriented

ble to work flexible hours when required by workload

Perform other duties as assigned

dvanced knowledge of MS Outlook, Word, Excel, PowerPoint.