Program Administrator - Paralegal/Litigation Support

Schedule: Full-time

Classification: Program Administrator 2

Division: Enforcement

Location: 30 E. Broad Street - 3rd Floor, Columbus, OH 43215

What You'll Do:

The State Medical Board of Ohio is seeking an experienced Program Administrator 2 to join our Enforcement team. This person will assist with the preparation of legal cases and materials and provide administrative assistance and paralegal support to the Deputy Director of Enforcement, Chief Enforcement Attorney, and other Enforcement Attorneys. The ideal candidate is a self-starter who can juggle multiple tasks while demonstrating strong customer service, communication, and interpersonal skills. Experience with Salesforce, Westlaw, LexisNexis, and administrative law is a plus but not required.

Job duties include, but are not limited to:

Assists in program direction by supporting the Deputy Director of Enforcement, Chief Enforcement Attorney (CEA), and other Enforcement Attorneys (EAs) in the Enforcement Unit in case preparation and litigation support for administrative proceedings.

Organizes medical records and verifies they are certified and appear complete.

Communicates with experts and reviews expert reports, including proofreading, fact-checking against medical records, and verifying accuracy of page references.

Performs paralegal tasks including independently drafting legal and other memoranda, document preparation, summarizing issues and evidence to assist enforcement attorneys in making decisions regarding further action.

Researches federal and/or state statutes, regulations and rules, recorded judicial decisions, other legal sources and reference materials to assist enforcement attorneys in making merit decisions regarding complex issues of law arising in administrative cases and prepares appropriate legal documents based on research.

Coordinates with Board attorneys and investigators to organize evidence supporting enforcement cases and convey evidence to the appropriate Assistant Attorney(s) General.

Assists responsible EA with monitoring and tracking progress of settlement proposals, including corresponding when appropriate with respondents and opposing counsel.

Performs record collection from courts and agencies involved with the regulation of medical practice.

Coordinates and organizes all record retention of case documentation and complaint evidence for evidence retrieval for the Board.

Writes and/or provides substantive review of legal memos used in recommendations to the board.

Drafts permanent surrenders and simple citations.

Responsible for tracking subpoena compliance and ensuring service of process for documentation sent via certified mail and e-mail

Compiles, reviews, interprets and summarizes data to prepare reports, memos, letters and other documents for the Enforcement Unit.

Schedules meetings as needed; arranges for depositions and office conferences with licensees; secures court reporters, meeting locations, and any necessary special equipment.

Performs any additional duties as assigned.

This position is unclassified and overtime exempt.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 1, 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

Technical Skills: Administrative support/services, Boards and Commission Compliance, Compliance Enforcement, Records Management.

Professional Skills: Attention to Detail, Collaboration, Customer Focus, Teamwork, Time Management.