Cost Specialist

Job Description

Job Description – Cost Specialist

General Description

The Cost Specialist will be responsible for assisting the Project Managers, Operations Directors, and other project team members with all facets of project cost. Key to this role will be the ability to effectively liaise between Project Management, Project Controls, and Project Accounting regarding Cost Analysis functions to ensure appropriate information sharing and risk/performance management. The Cost Specialist will be responsible for effectively capturing, tracking, and measuring a broad range of project scheduling, progress, manpower, productivity data, budget, and cost information to satisfy QISG monthly close, and client reporting requirements.

Work assignments may include multiple concurrent projects. While not otherwise involved in project-specific work, the Cost Specialist will support other project and proposal efforts.

The Cost Specialist understands Cost Analysis functions, with responsibilities as follows:

General Project Controls Duties

Develop or modify Project Controls Execution Plan (PCEP), either in a standalone plan or part of the overall Project Execution Plan (PEP)

Assist with staff development in project controls processes and procedures

Adheres to internal standards, policies, and procedures

Supports internal and external audits

Responsible for ad hoc requests and inquiries, as required

Cost Control Duties

Establish, maintain, and update cost control budgets, actuals, and forecasts within QISG cost control system via Cost Breakdown Structure (CBS)

Prepares, manages, and updates project budgets, budget transfers, through the Prime and Subcontract change management process (including change logs)

Supporting project change processes by helping to create, review and track project deviation notices and variations

Manage impact of changes & trends with discipline leads and project management

Actively manage cost forecast; raise and facilitate the trend process; updates to forecast and cost flow

Manage Internal Operating Unit (OpU) and 3rd part subcontractor budgets, commitments, actuals and forecasting

Manage material and equipment vendor budgets, commitments, actuals and forecast, including tracking cancellation clauses

Developing, reviewing and validating data with discipline leads for cost reporting data, incurred cost, earned value and forecast

Communicate with project team, receiving regular status and forecast updates

Quality Control (QC) and analysis of project controls deliverables including Estimate at Completion (EAC) changes

Develop and maintain professional services staffing plans

Calculate, explain, and report variances, performance, and other project metrics, including Cost Performance Index (CPI), Schedule Performance Index (SPI), Manpower, Progress and Productivity

Calculate and explain value of work done and accruals for all aspects of project cost

Performs change and risk management responsibilities; identifies, documents, and assists with developing mitigation plans

Calculate and forecast project cost risk values and assess against remaining contingencies and allowances

Assists in the preparation of Prime Contract progress payment applications

Review, code, and enter vendor and subcontract invoices, lien waivers, logs, against contract terms, into QISG accounting system

Assimilate project data for monthly or other frequency customer and internal reports; create reporting graphics and tables using Power BI or other graphical software

Interface with finance and accounting for understanding and forecasting all revenue and project cost expenditure, revenue recognition, customer invoicing, cash flow and cash calls

Ability to be solely responsible for all cost analyst duties on a project or portfolio of projects

Required Experience and Education

Bachelor’s degree in Construction Management, Engineering, Business or related field; or Project Controls and industry experience, may be substituted

2-4 years of project controls experience with multi-year design and construction projects, specifically in the EPC space

Preferred Experience and Education

JDE and EcoSys experience is a plus

Document control (Procore a plus) and contract administration and management

Skills

Maintain a safe office working environment

Strong knowledge of, and the interrelationship of, a thorough technical project scope definition, quality of the schedule and estimate, construction sequence and execution, procurement and contracting strategies through substantial completion

Thorough understanding of project controls activities related to cost control, planning/scheduling, progress / manpower / productivity, change management, risk management, contingency management and reporting

Proven team player with the ability to work effectively in cross-function teams and to develop and maintain collaborative working relationships

Excellent interpersonal and communication skills (both written and verbal) with the ability to communicate effectively and professionally to all levels of the organization

Strong organizational and time management abilities; capable of managing multiple projects and priorities simultaneously

Innovative individual with pro-active, analytical approach to problem identification and resolution

Travel Requirements

Travel: Yes

Percent of Time: Up to 10%

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Full-time