Client Relations Executive Assistant-Hybrid-Private Equity

Job Description

The Windfall is partnering with a Private Equity firm that is seeking to hire a Client Relations Executive Assistant. This is working at their midtown, Manhattan office which is Headquarters for the Americas. You will be joining the already established team of Executive Assistants, while continuing to grow. The group works extremely hard, contributes to the entire firm, has a team oriented training program and keeps a positive atmosphere. You will be supporting the Client Relations team while reporting into the Managing Director. This role is working in the office Monday-Thursdays, WFH Fridays from 8:30am-5:30pm with the flexibility for overtime as it is required

RESPONSIBILITIES

Travel arrangements and logistics across time zones

Maintain and update Professionals calendars

Book and coordinate internal and external meetings

Setup conference/video calls and with internal and external parties (make sure technology is working in conference room)

Manage conference rooms for meetings

Breakdown conference room after meetings

Prepare material, update and edit presentations

Print, bind and distribute presentations

Arrange and coordinate internal/external conferences

Coordinate with Portfolio Companies and Executives

Handling of confidential information and materials

Register and update contacts in internal databases

Expense reporting

Back-up other EAs

Coordination of international meetings

Assist with office-wide projects and events, as needed

REQUIREMENTS

3+ years of EA experience in finance, consultancy or tech

Bachelor’s Degree

Experience and interest in;

Travel and logistic coordination (domestic and international)

Heavy calendar management

Working with databases

Work in an international environment

Communicating with executives

Experienced computer user: Gmail, Google Calendar, Dropbox, Salesforce, PowerPoint, Excel, Word

Team-minded approach to tasks and projects

Ability to multi-task and prioritize/re-prioritize as needed

Service minded with a ”can do” attitude

Focus on quality and a strong attention to detail

Flexible style and the ability to seek solutions both independently and as part of a team

Capable and driven to take initiatives

Sound commercial judgment

Strong communication skills

Strong interpersonal skills (heavy coordination across business lines)

PACKAGE

$115,000 Base Salary

Discretionary Bonus Based on Individual & Firm Performance

100% Covered Benefits

4% 401k Match

iPhone & Laptop

Commuter Benefits

Breakfast, Lunch & Snacks Provided Daily

#ZR

Full-time

Hybrid remote