Office Manager/Project Coordinator

Job Description

Office Manager / Project Coordinator – Commercial HVAC Company

An established commercial HVAC company is seeking a reliable and detail-oriented Office Manager / Project Coordinator to join our team. This is a key position in a small office environment, ideal for someone who is self-motivated, organized, and capable of working independently.

Key Responsibilities:

Supervise and dispatch a small team of service and installation technicians

Prepare bids and estimates for commercial HVAC projects

Research parts, equipment, and pricing to support project planning and procurement

Manage daily office operations and administrative tasks

Use accounting software (QuickBooks or similar) for invoicing and financial tracking

Provide project coordination support, ensuring schedules and deadlines are met

Communicate with vendors, clients, and team members effectively

Wear multiple hats and adapt quickly to changing needs

Requirements:

Prior experience in HVAC or construction industry highly desirable

Proficiency with QuickBooks or other accounting software

Strong organizational and multitasking abilities

Must be dependable, self-motivated, and able to work independently

Comfortable working in a small office environment

Excellent written and verbal communication skills

Detail-oriented with a strong sense of follow-through

To Apply:

Please submit your resume and a brief cover letter outlining your relevant experience and why you’d be a great fit for this position.Company Description

Customized HVAC solutions for commercial properties throughout the valley.

Full-time