Administrative Assistant

Job Description

Looking for a great candidate who is capable of performing a variety of administrative support and services to the people within the organization. The individual should be capable of providing internal and external customer service while maintaining a positive outlook. They should have knowledge using various computer tools/programs and office equipment. An Administrative Assistant is also required to perform other miscellaneous tasks, as supervision deems necessary.

REPORTING RELATIONSHIP:

The Administrative Assistant reports directly to the Bookkeeper

ESSENTIAL DUTIES AND RESPONSIBILITIES:

10 key and data entry

Data collection and interpretation

Accounts Payable

Time card entry

Answer incoming calls and assume other receptionist duties when needed

Respond to questions and requests for information

Generate memos, emails, and reports when appropriate

Assume responsibility for maintenance of office equipment

Maintain office supplies by checking inventory and order items

Scheduling and coordinating meetings, interviews, events and other similar activities

Sending, receiving, and distributing mail and packages

Sending faxes and emails

Greeting guests and visitors and maintaining a guest log

Filing maintenance of documents

Travel, logistical support for necessary production support

Abide by all company policies and directions regarding work hours

Be able to work overtime as necessary by Company Management

Must maintain good attendance record as stated in Employee Handbook

Maintain positive attitude and offers suggestions

Follow other directions by Supervisor

Confidentiality is a must

EDUCATION OR EQUIVALENT EXPERIENCE:

General accounting experience or training

PROTECTIVE EQUIPMENT:

Must wear eye protection, safety shoes, and ear protection when necessary.

*Each employee should be aware that changes in this job description could occur at any time. Also this job description is not to be considered or construed to be a contract of employment.

LICENSES OR CERTIFICATIONS:

Valid Driver’s License with clean driving record

Salary info:

$18 - $20 / hr

Full-time