Office Coordinator

Job Description

Benefits:

401(k) matching

Company parties

Free food & snacks

Paid time off

Wellness resources

Position Summary:

Surface Experts Franchising is a growing franchise system headquartered in Spokane. With over 85 active franchises across the country, and more added monthly, Surface Experts is expanding quickly. Surface Experts is the only company that provides small spot repair to nearly any interior hard surface. As our office has grown, our need for an office coordinator has expanded as well. This position is key to supporting the different departments and individuals who care for our franchisees.

Roles and Responsibilities

Serve as the first point of contact for visitors, clients, and internal staff.

Manage incoming office calls, emails, mail, and deliveries.

Manage office vendor relationships

Maintain and organize office supplies, inventory, and equipment.

Schedule staff meetings, appointments, and organize office events or staff activities.

Support onboarding of new employees, including desk setup and documentation.

Assist with travel arrangements, expense reports, and administrative tasks for leadership.

Working with building management and vendors to ensure facilities are clean, safe, and fully functional.

Maintain organized filing systems (both physical and digital).

Organizing team meetings, outings, and various other functions

Assist in preparation, packing and shipping of materials Qualifications and Skills

High school diploma or equivalent required; associate or bachelors degree preferred.

2+ years of experience in administrative or office coordination roles.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and basic office technology.

Excellent verbal and written communication skills.

Strong organizational and time management abilities.

Ability to multitask and adapt in a fast-paced environment.

Positive attitude and team-oriented mindset.

Must be able to work in the corporate office from 9:00pm to 3:00pm. Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Ability to communicate orally. Hearing and vision within normal ranges with or without an assisted hearing device.

No heavy lifting is expected, though occasional exertion of up to 25 lbs. of force may be required.

The job is primarily performed indoors in a traditional office setting. Extended periods of sitting and extensive work at a computer and phone are normal.

Surface Experts is an Equal Opportunity, Affirmative Action Employer. Qualified applicants are considered without regard to race, color, religion, citizenship, sex (including gender identity, gender expression and pregnancy), sexual orientation, age, national origin, military or veteran status, political preference, marital status, mental or physical disability including medical condition, genetic information or other status protected by law. If you require an accommodation in order to apply to this position, please contact your local recruiting representative at

Full-time