Coordinator, Records and Registration

**Employment Type:**

Full time

**Shift:**

Day Shift

**Description:**

**Coordinator Records and Registration** **for the Mount Carmel College of Nursing**

**Position Purpose:**

Records and Registration Coordinator functions within the mission and strategic plan of Mount Carmel College of Nursing. Works collaboratively with the Director of Records & Registration to provide for quality operations of the Records and Registration Office.

**Job Qualifications (Knowledge, Skills, and Abilities)**

+ Education: Associate’s Degree (or equivalent, relevant experience)

+ License / Certification:

+ Experience: Previous work experience (2-3 years) in a higher education environment preferred

+ Excellent Communication Skills and attention to detail in data entry

+ Ability to effectively multi-task and prioritize/manage workflow

+ Excellent organizational, planning, and problem identification/solving skills

+ Ability to make independent/objective decisions

+ Excellent interpersonal and customer service skills

+ Ability to maintain strict confidentiality of information

+ Judgment, tact and professionalism required

+ Ability to work effectively with diverse constituencies

+ Proficiency in office automation software

+ Experience with queries and integrated student information system

**Essential Responsibilities**

+ Exhibits each of the Mount Carmel Service Excellence Behavior Standards holding self and others accountable and role modeling excellence for all to see. For example: demonstrates friendliness and courtesy, effective communication creates a professional environment and provides first class service.

+ Meets population specific and all other competencies according to department requirements.

+ Promotes a Culture of Safety by adhering to policy, procedures and plans that are in place to prevent workplace injury, violence or adverse outcome to associates and patients.

+ Relationship-based Care: Creates a caring and healing environment that keeps the patient and family at the center of care throughout their experience at Mount Carmel following the principles of our interdisciplinary care delivery system.

+ **(For patient care providers)** Provides nursing care, ensures an environment of patient safety, promotes evidence-based practice and quality initiatives, and exhibits professionalism in nursing practice within the model of the ANCC Magnet Recognition Program®.

+ Collaborates with Registrar in planning, developing, conducting, and evaluating all aspects of departmental activities (including, but not limited to student orientation, graduation, degree auditing, credit evaluations, etc.),

+ Identifies process improvement opportunities; implements and/or collaborates with Registrar to develop effective procedures

+ Prepares Academic Progression materials for review and updates outcomes in Jenzabar.

+ Maintains accuracy and security of student academic records; complies with college policies and procedures; adheres to federal privacy law (FERPA) regulations and accreditation standards; serves as resource regarding FERPA legislation

+ Gathers information, organizes, prepares and edits selected College publications

+ Creates and maintains semester course schedule in integrated database; assigns classrooms

+ Processes student course registrations and schedule adjustments for all academic programs; collaborates with Registrar regarding all beginning and end of semester processes (transfer credit posting, schedule confirmations, final course grades, grade change documentation, Columbus State Community College and Ohio State University affiliated courses, student honors)

+ Processes transcript requests, student enrollment verifications and loan deferments

+ Participate in graduation planning, including coordination with campus partners and event logistics.

+ Oversee the conferral and ordering of degrees for graduating students.

+ Maintain inventory and distribution of graduation regalia and related materials.

+ Collaborate with Admissions to review applicant files for completeness and eligibility.

+ Create and manage student records, including the initial plan of study for incoming students.

Position Highlights and Benefits:

Competitive compensation and benefits packages including medical, dental, and vision with coverage starting on day one.

Retirement savings account with employer match starting on day one.

Generous paid time off programs.

Employee recognition programs.

Tuition/professional development reimbursement starting on day one.

Relocation assistance (geographic and position restrictions apply).

Discounted tuition and enrollment opportunities at the Mount Carmel College of Nursing.

Employee Referral Rewards program.

Mount Carmel offers DailyPay - if you’re hired as an eligible colleague, you’ll be able to see how much you’ve made every day and transfer your money any time before payday. You deserve to get paid every day!

Opportunity to join Diversity, Equity, and Inclusion Colleague Resource Groups.

Ministry/Facility Information:

Mount Carmel, a member of Trinity Health, has been a transforming healing presence in Central Ohio for over 135 years. Mount Carmel serves over 1.3 million patients each year at our five hospitals, free-standing emergency centers, outpatient facilities, surgery centers, urgent care centers, primary care and specialty care physician offices, community outreach sites and homes across the region. Mount Carmel College of Nursing offers one of Ohio's largest undergraduate, graduate, and doctor of nursing programs. If you’re seeking a rewarding career where your purpose, passion, and desire to make a difference come alive, we invite you to consider joining our team. Here, care is provided by all of us For All of You!

_Mount Carmel and all its affiliates are proud to be equal opportunity employers._ _We do not discriminate on the basis of race, gender, religion, physical disability or any other classification protected under local, state or federal law._

**Our Commitment**

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.

Our Commitment to Diversity and Inclusion

Trinity Health is a family of 115,000 colleagues and nearly 26,000 physicians and clinicians across 25 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Our dedication to diversity includes a unified workforce (through training and education, recruitment, retention, and development), commitment and accountability, communication, community partnerships, and supplier diversity.

EOE including disability/veteran