St. Charles Prep: Main Office Administrative Assistant

St. Charles Preparatory School

Main Office Administrative Assistant

Full-time

Catholic Preferred but Not Required

Position Summary:

St. Charles Preparatory School is seeking a versatile, flexible, detail-oriented, project-driven professional who will play a crucial role in ensuring the efficient operation of the school's front office. This individual provides administrative support to school leadership, staff, students, and parents, while maintaining a welcoming and organized environment.

Responsibilities include managing communications, coordinating schedules, handling records, and assisting with daily office operations. The role requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced school setting. The ability to serve others, adapt to changing needs, and work well with a team while prioritizing tasks is essential.

All duties and standards within this job description will be performed according to the established policies, procedures, and guidelines outlined in the school policy and procedures manual.

This is a full-time role from the hours of 7:30 a.m. to 4:00 p.m. on school days as well as some work in June and August. Performed within the Main Office on the Campus of St. Charles reporting to the Director of Finance.

Primary Role and Responsibilities:

Answer phone calls, emails and inquiries directing them to the appropriate personnel.

Provide directions and assistance to school visitors.

Input attendance information into PowerSchool.

Perform clerical duties to support school operations including making copies, sorting mail, and ordering office supplies.

Oversee the transportation needs of students and the several school districts that provide busing to our students.

Coordinate school pictures and graduation activities.

Qualifications:

High school diploma or equivalent.

Superb communication skills.

Familiar with Microsoft Office Suite.

Prior experience with office equipment such as phone systems, mailing equipment, and copiers/scanners.

Ability to complete work on teams, independently, and through productive collaboration with vendors.

Benefits:

Earned PTO and paid holidays

Health, dental, vision, STD, LTD, 403(b) matching program

Professional Development Assistance

About St. Charles:

St. Charles Preparatory School is an all-boys Catholic high school located in Bexley, Ohio, an interior suburb on the near east side of the city of Columbus. St. Charles was founded in 1923 by Bishop James J. Hartley with the express directive, our Founding Promise, that an exceptional education be provided to every young man willing to accept the challenge of studying at St. Charles, regardless of background or means. Originally established as a department of the St. Charles Borromeo Seminary College, the preparatory school maintained its mission as a college preparatory institution even after the college department closed in 1969. Over the course of a century, St. Charles has established itself as a distinctive leader in Catholic education, earning regional, statewide, and national recognitions for the quality of its education and the performance and contributions of its students, alumni, staff, and faculty.

Our Mission:

St. Charles is an all-boys college preparatory high school of the Diocese of Columbus, Ohio, that instills in its graduates the importance of prayer, faith, service, character and hard work in an environment that values diversity, accountability and excellence and that creates an enduring tradition of brotherhood.

Our Vision:

St. Charles Preparatory School will be nationally recognized as a premier pre-collegiate educational experience, developing young men for lives of contribution, service and leadership—consistent with the teachings of Jesus Christ in the Catholic tradition—by providing access for students of all backgrounds to the region’s best educators, curricula, programs and facilities.

Our Founding Promise:

St. Charles Preparatory School remains faithful to the century-old promise of its founder, Bishop James J. Hartley, that an exceptional education be provided to every young man willing to accept the challenge of studying at St. Charles, regardless of background or means.

*St. Charles is an equal opportunity employer.