Admin & Fiscal Support Specialist

Description

Title: Admin & Fiscal Support Specialist

Position Number: 0096517T

Hiring Unit: College of Education, Dean’s Office

Location: Manoa

Date Posted: June 26, 2025

Closing Date: July 11, 2025

Band: A

Salary: salary schedules and placement information

Full Time/Part Time: Part Time - Full Time Equivalency: 50% (30 hours per week)

Temporary/Permanent: Temporary

Other Conditions: Appointment to begin late July 2025 or soon thereafter. Renewal contingent upon satisfactory performance, department needs, and availability of funds.

Duties and Responsibilities

* Provide administrative and fiscal support to the Dean's Office and Administrative Services Office.

* Prepare, review, and process fiscal documents, including purchases, payments, and reimbursements.

* Assist with day-to-day administrative duties and provide support to academic programs in the absence of office assistants.

* Initiate and audit reports as required for the accreditation, recruitment or other purposes.

* Gather and compile data for reporting as required by external agencies.

Serve as working supervisor and train undergraduate student assistants and temporary employees.

Ensure compliance with applicable University of Hawai`i (UH), Research Corporation of the University of Hawai`i (RCUH), state, federal, and sponsoring agency laws, regulations, policies, and procedures related to fiscal and personnel matters.

Prepare reports, memos, and other documents as assigned.

Perform other duties as assigned.

*Denotes essential functions

Minimum Qualifications

Possession of a baccalaureate degree in Business Administration, Education, Communications, Social Sciences or related field and 1 year of progressively responsible professional experience in administration; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Functional knowledge of principles, practices and techniques in administration demonstrated by knowledge, understanding and ability to apply concepts, terminology.

Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with administration.

Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of administration.

Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.

Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.

Demonstrated ability to operate a personal computer and apply word processing software.

Desirable Qualifications

Experience in higher education administration.

Familiarity with administrative and fiscal tasks in an academic team setting.

Demonstrated ability to use spreadsheets (Excel) programs for financial analysis and database software (FileMaker Pro) on a personal computer.

Able to write and communicate well.

To Apply: Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents to the online application. Applicants should submit 1) cover letter indicating how you satisfy the minimum and desirable qualifications, 2) resume; 3) names and contact information (including email address) of at least 3 professional references; and 4) official transcripts (copies acceptable; however, official transcripts are required upon hiring). Late, incomplete, or unreadable application materials will not be considered. Please REDACT references to social security numbers and birth date on submitted documents. All items become the property of the University of Hawaii and will not be returned.

NOTE: If you have not applied for a position before using NEOGOV, you will need to create an account. The maximum file size to upload/attach is 10 MB. If the attachment is larger than 10 MB, please split the file and upload it as a supplemental attachment.

Inquiries: Kim Ranchez,

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit:

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: