Program Administrator - Paralegal/Litigation Support

About Us:

The State Medical Board of Ohio issues licenses and oversees the practice of allopathic physicians (MD), osteopathic physicians (DO), podiatric physicians (DPM), massage therapists (LMT), and various other allied health care professionals under the authority of the Medical Practices Act, Chapter 4731, Ohio Revised Code (ORC). The Medical Board continues to regulate naprapaths and mechanotherapists licensed by the Board before March 1992.

The Medical Board also regulates Physician Assistants, ORC Chapter 4730, Dietitians, ORC Chapter 4759, Anesthesiologist Assistants, ORC Chapter 4760, Respiratory Care Professionals, ORC Chapter 4761, Acupuncture, ORC Chapter 4762, ORC, Radiologist Assistants, ORC Chapter 4774, and Genetic Counselors, ORC Chapter 4778.

The Medical Board’s regulatory responsibilities include investigating complaints against applicants and licensees and taking disciplinary action against those who violate the public health and safety standards set by the General Assembly and the Medical Board.

Our Mission:

The State Medical Board of Ohio’s mission is to protect and enhance the safety of the public through effective medical regulation.

To find out more about the State Medical Board of Ohio click here.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Pay Rates:

Unless required by legislation or union contract, candidates can expect to be paid at the lowest rate in the salary range (Step 1).

Application Process:

All applicants must submit an online application and clearly demonstrate how they meet the minimum qualifications. Applications that do not address the minimum qualifications will not be considered. All responses to supplemental questions must be supported by the work experience and education listed in your application. Do not use "see resume" in place of completing the application in full.

Background Check & Drug Screening:

The final candidate selected for this position will be required to undergo a criminal background check and urinalysis test for drug use. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant's prior criminal convictions will be made before excluding an applicant from consideration.

Status of Application\:

You can check the status of your application online by signing into your profile.

The State Medical Board of Ohio is committed to providing access, inclusion and reasonable accommodation in its services, activities, programs, and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. If contacted for an interview and you need to request a reasonable accommodation due to a disability, please contact Human Resources at no later than 14 days prior to the event.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Classification: Program Administrator 2

Division\: Enforcement

Location\: 30 E. Broad Street - 3rd Floor, Columbus, OH 43215

What You'll Do:

The State Medical Board of Ohio is seeking an experienced Program Administrator 2 to join our Enforcement team. This person will assist with the preparation of legal cases and materials and provide administrative assistance and paralegal support to the Deputy Director of Enforcement, Chief Enforcement Attorney, and other Enforcement Attorneys. The ideal candidate is a self-starter who can juggle multiple tasks while demonstrating strong customer service, communication, and interpersonal skills. Experience with Salesforce, Westlaw, LexisNexis, and administrative law is a plus but not required.

Job duties include, but are not limited to:

Assists in program direction by supporting the Deputy Director of Enforcement, Chief Enforcement Attorney (CEA), and other Enforcement Attorneys (EAs) in the Enforcement Unit in case preparation and litigation support for administrative proceedings.

Organizes medical records and verifies they are certified and appear complete.

Communicates with experts and reviews expert reports, including proofreading, fact-checking against medical records, and verifying accuracy of page references.

Performs paralegal tasks including independently drafting legal and other memoranda, document preparation, summarizing issues and evidence to assist enforcement attorneys in making decisions regarding further action.

Researches federal and/or state statutes, regulations and rules, recorded judicial decisions, other legal sources and reference materials to assist enforcement attorneys in making merit decisions regarding complex issues of law arising in administrative cases and prepares appropriate legal documents based on research.

Coordinates with Board attorneys and investigators to organize evidence supporting enforcement cases and convey evidence to the appropriate Assistant Attorney(s) General.

Assists responsible EA with monitoring and tracking progress of settlement proposals, including corresponding when appropriate with respondents and opposing counsel.

Performs record collection from courts and agencies involved with the regulation of medical practice.

Coordinates and organizes all record retention of case documentation and complaint evidence for evidence retrieval for the Board.

Writes and/or provides substantive review of legal memos used in recommendations to the board.

Drafts permanent surrenders and simple citations.

Responsible for tracking subpoena compliance and ensuring service of process for documentation sent via certified mail and e-mail

Compiles, reviews, interprets and summarizes data to prepare reports, memos, letters and other documents for the Enforcement Unit.

Schedules meetings as needed; arranges for depositions and office conferences with licensees; secures court reporters, meeting locations, and any necessary special equipment.

Performs any additional duties as assigned.

This position is unclassified and overtime exempt.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

-Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.

-Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.

-Or 1 yr. exp. as Program Administrator 1, 63122.

-Or equivalent of Minimum Class Qualifications For Employment noted above

Job Skills: Program Management

Technical Skills: Administrative support/services, Boards and Commission Compliance, Compliance Enforcement, Records Management.

Professional Skills: Attention to Detail, Collaboration, Customer Focus, Teamwork, Time Management.