School Admin Assistant I- Ohio Connections Academy

School Summary

Ohio Connections Academy (OCA) is a tuition-free, public online eSchool serving students in grades K-12 throughout Ohio. OCA is authorized by the Ohio Council of Community Schools and governed by an independent Board of Directors. The school is operated by Ohio Connections Academy, a nonprofit corporation, through a contract with Connections Academy of Ohio, LLC, to provide its educational program and other services. OCA is accredited by the North Central Association on Accreditation and School Improvement, an accrediting division of AdvancED.

Position Summary and Responsibilities

Working from our office in Worthington, Ohio, the Administrative Assistant is responsible for daily administrative tasks of the school such as answering phones and email, maintaining student records, correspondence with families and other school districts, receiving visitors, assisting administrators and teachers, and other duties as assigned.

Responsibilities:

Use the Connexus learning management system to file and maintain student records;

Send outgoing Requests for Records to other schools for newly enrolled students, and respond to incoming Requests for Records from schools for withdrawing students.

Use the Connexus learning management system to respond to various inquiries from parents, students and other school districts.

Direct phone calls from parents and students to appropriate school personnel.

Respond to other school districts questions ranging from transcript requests, to issues concerning enrollment and withdrawal verification.

Answer phones and receive guests;

Schedule meetings and appointments;

Host administrative meetings;

Assist Administration with a wide variety of daily responsibilities and special projects; and

Perform Additional duties as assigned.

Requirements

Must have high school diploma

1-2 years of similar administrative experience preferred

Proficiency with Microsoft Office tools and web-based applications

Proficiency with Google Applications (Mail, Calendar, Drive, Hangouts, Documents, etc.)

Basic accounting knowledge preferred

Intermediate skill level in MS Excel

Ability to multitask in a fast-paced environment

Good interpersonal skills and attention to detail

Excellent communication skills, both oral and written

Ability to maintain privacy and confidentiality (FERPA)

Customer focused approach

High degree of flexibility

Demonstrated ability to work well in fast paced team environment

Must pass FBI and BCII background checks per Ohio Law

Must be proficient in Microsoft Office