Development Coordinator

Development Coordinator Job Description Supervised by: Director of Development

Status: Full-time minimum of 32 hours, a four-day work week, exempt

Date revised: June 2025

Organization Description

The mission of the Chicago Abortion Fund is to advance reproductive autonomy and justice for everyone by providing financial, logistical, and emotional support to people seeking abortion services and by building collective power and fostering partnerships for political and cultural change. We envision a world where everyone has the freedom and autonomy to create lives, families, and communities that are healthy, safe, thriving and where the full range of reproductive choices, including abortion, are accessible and affirmed.

Position Description

The Development Coordinator is a detail-oriented and mission-driven team member who plays a key role in the smooth operation of the development department. They manage donor data with care and precision, ensuring accurate gift processing, timely acknowledgments, and consistent data integrity across systems. This role supports fundraising efforts by producing reports and dashboards, maintaining clean records, and supporting donor stewardship and campaign logistics. The Development Coordinator also works collaboratively across departments—particularly with finance, communications, and operations—to ensure seamless execution of donor engagement activities, revenue reconciliation, and department-wide systems alignment.

Compensation

This position has a starting salary range of $60,278-$72,938, for a four-day 32-hour work week, depending on experience and qualifications, as determined by CAF’s Compensation Philosophy Policy.

A 401K is offered, with a 5% employer contribution matched if employee contributes

Unlimited paid time off, mandatory four weeks off; paid parental leave; federally observed holidays

100% employer-paid health insurance premiums, including dental and vision, with 50% coverage for dependents.

Work schedule

A full-time work week at CAF is defined as a minimum of 32 hours over four days. This may change in the future.

Illinois residence is required by the start of employment. Work is partially remote. A minimum of 2 days in the office. The office is in the West Loop. This may change in the future.

Essential Job Functions:

Database & Reporting (approximately 60%)

Oversees all aspects of gift entry, acknowledgment, and data integrity in the donor database (currently EveryAction)

Processes and tracks donations, pledges, event registrations, and matching gifts

Produces dashboards, revenue reports, and performance tracking for campaigns and events with support from Database Manager as needed

Supports moves management tracking for major donors and all portfolios

Maintains and updates standard operating procedures

Trains other development staff on the use of the CRM database as needed

Maintains donor records and works with Database Manager to keep data standardized and clean

Generates well-targeted lists for mailings, evaluation, reporting, and donor materials

Operations & Administrative Support (approximately 20%)

Provides logistical support for donor meetings, stewardship mailings, and special events

Supports prospect research and briefing materials as needed

Provides administrative support to development team members

Ensures timely and accurate generation of tax receipts and thank-you letters

Oversee the development team’s shared inbox, serving as the first point of contact for donor inquiries related to gifts, acknowledgments, and other development-related matters

Cross-Team Coordination (approximately 15%)

Partners with operations and finance teams on weekly and monthly revenue reconciliation, ensuring alignment between CRM and accounting system

Acts as the hub for development logistics and systems, working with finance, communications, operations, and programs as needed

Ensures seamless execution of campaigns, mailings, and donor experiences

Other (5%)

Actively participate in required CAF meetings and respond in a timely manner to CAF staff communications

When required, participate in reproductive justice movement-building initiatives

Participate in and support an organizational culture that fosters deep collaboration, trust, and coordination across functional areas

Perform other duties as assigned by the supervisor

Qualifications

Commitment to reproductive justice and abortion access for all people

Knowledge of intersectionality and the impact that privilege and oppression can have on people’s ability to access abortion

Experience

2 years previous administrative work experience including managing CRM databases

Proficiency in Google Suite, social media, project management software, Slack

Experience producing, synthesizing, and interpreting statistical and financial reports

Experience displaying key metrics and statistics in a format that is easy-to-understand and accessible to a wide range of audiences

Experience with relevant fundraising activities

Experience with reconciling donor data and records

Able to read and understand a budget

Possesses strong interpersonal and communication skills

Works flexibly, effectively manages ambiguity in a dynamic work environment

Works independently, self-motivated, juggles, prioritizes on their own

Performs under pressure, excellent time management, detail-oriented

Ability to work effectively with diverse communities

Comfortable and experienced with handling confidential donor information

Self-motivated, resourceful, adaptive, responsive, and able to make strategic decisions

Comfortable asking for support or help when needed

We are committed to building a diverse and inclusive organization and are most interested in finding the best candidate for the job. That candidate may come from a background less traditional to our field of work, and that is just fine. We strongly encourage all interested candidates to apply.

Work Environment

The physical demands and work environment described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodation may be made to enable individuals with different abilities to perform the essential functions

This role requires frequent sitting and routinely uses standard office equipment such as computers and scanners. Employees are regularly required to communicate effectively via computer, via phone, and in person

Must be able to participate in online virtual communications including email, video conferencing, and other online tools used to facilitate virtual office culture and work sharing

Some work at off-site locations may be required; CAF aims for accessibility in any off-site location that we have control of, but some of them may not be fully accessible

Must be able to conduct business in English

Evening and weekend work is rare, but sometimes required

How to Apply

Please send a cover letter and resume to Bamboo

Position to begin as soon as possible.

Commitment to Diversity, Inclusion, and Equality

CAF is an equal opportunity employer and does not discriminate against any individual based on any non-merit factor and is committed to an equitable workplace where everyone is treated as a respected and valued member of the team. CAF actively seeks to build and maintain a diverse staff regarding race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. As an organization working in solidarity with the reproductive justice movement, CAF is committed to fostering the leadership and elevating the voices of women, young people, people of color, Native people, immigrant and refugees, low-income people, LGBQ+, and transgender, gender non-conforming, and non-binary people, people who have had abortions, people with disabilities, young parents, people who were formerly imprisoned, people who

have received funding for abortions, and people living in the many intersections of these experiences.

If you need reasonable accommodation because of a disability for any part of the employment process, please email

or call and let us know the nature of your request and your contact information.