Project Coordinator - Workday Implementation

SUMMARY Support the successful planning and execution of Human Resources (HR) workstreams within the district's Enterprise Resource Planning (ERP) system implementation.

Work in close partnership with HR subject matter experts, IT staff, and vendor partners to help define system requirements, validate business processes, support testing, and facilitate user training.

Play a critical role in ensuring accurate configuration, data integrity, and compliance with district policies and employment regulations.

Contribute to change management efforts and provide ongoing support and feedback to enhance the HR system's functionality and user adoption.

***This is a project based position aligned with the timeline of the ERP implementation initiative (estimated 2 years) ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Coordinate the planning and execution of HR-related ERP project activities, deliverables, and timelines.

Work closely with HR subject matter experts (SMEs) to define and document requirements for HR modules including payroll, benefits, recruitment, onboarding, position control, performance evaluation, and employee records.

Support system configuration, business process mapping, and validation in coordination with project and vendor teams.

Assist in the development and execution of test plans, including unit testing, integration testing, and user acceptance testing (UAT). Facilitate training sessions, create instructional materials, and provide support to end users.

Track project status, identify risks or delays in HR workstreams, and escalate issues as needed.

Contribute to data migration, cleansing, and validation activities related to HR records.

Ensure compliance with Jeffco's HR policies, labor agreements, and applicable employment laws and regulations.

Participate in change management planning and execution to support staff adoption and minimize disruption.

Provide post-go-live support and continuous improvement feedback to HR and IT stakeholders.

Other duties as assigned.

EXPERIENCE Minimum of 3 years of experience in project coordination or higher required.

Project coordination in human resources preferred.

Experience supporting or participating in an ERP or major HRIS system implementation preferred.

Experience working in a public school district or public sector organization preferred.

EDUCATION & TRAINING Bachelor's degree required.

Preferred field of study in Human Resources, Business Administration, Information Systems, or Project Management.

Additional years of experience may be considered in lieu of degree.

CERTIFICATES, LICENSES, REGISTRATIONS None required.

Project management certification (e.g., CAPM, PMP, or Agile) or HR certification (PHR, SPHR, SHRM-CP, or SHRM-SCP) preferred.

KNOWLEDGE, SKILLS AND ABILITIES Knowledge of HR functional areas including payroll, benefits administration, recruiting, employee records, and compliance.

Familiarity with ERP systems (such as Workday, Oracle, SAP, UKG, or similar) and HRIS platforms.

Strong organizational, analytical, and problem-solving skills.

Excellent written and verbal communication skills, with the ability to interact effectively with both technical and non-technical stakeholders.

Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to shifting project needs.

Ability to work collaboratively in a cross-functional team environment.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Teams, and project management tools (e.g., Smartsheet, MS Project, or similar). SPAN OF CONTROL This position does not supervise other employees but may lead project activities, coordinate cross-functional workgroups, and provide direction to team members assigned to ERP-related tasks.

The physical demands, mental functions, and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS Ability to focus on objects at varying distances and distinguish between colors (with corrective lenses). Perform tasks that require manual dexterity, including operation of computers & small office equipment.

Basic mobility and the ability to navigate the office environment safely.

Ability to speak clearly, listen attentively (with assistance devices), and convey information accurately.

May be required to give presentations to groups.

MENTAL FUNCTIONS Ability to analyze complex situations, identify potential risks, and devise effective solutions.

Ability to remain flexible in dynamic environments, adjusting plans and strategies as necessary to accommodate changing requirements or circumstances.

Ability to effectively communicate and collaborate with other teams.

Ability to manage time and priorities to meet deadlines.

WORK ENVIRONMENT Work is performed in a semi-secured office building with a typical office environment and risk factors.

Occasional travel to other administrative offices may be required.

Work hours may occasionally extend beyond the standard workday during critical implementation phases or deadlines.