Temporary Clerk, Office

Job Title: Temporary Clerk, Office

Dept./School: Human Resources Department

Pay Grade: 15.00/hour

Primary Purpose:

Under moderate supervision, organize and manage the routine work activities and provide clerical services to the Human Resource Department.

Qualifications:

Education/Certification:

High school diploma or GED

Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee

Special Knowledge/Skills:

Ability to operate multi-line phone system

Effective public relations, organization, communication, and interpersonal skills

Ability to speak, read, and understand English

Ability to read and comprehend instructions

Ability to effectively present information in one-on-one situations

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Experience:

1 year of clerical experience in an office setting

Major Responsibilities and Duties:

Phones and Reception

Receive and direct incoming calls, take reliable messages, and route to appropriate staff.

Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.

Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.

Receive deliveries and disseminate materials and information to the appropriate parties.

Prepare correspondence, forms, reports, etc., for the department using personal computer.

Maintain physical and computerized departmental files.

Maintain other records as needed.

Other

Provide clerical assistance as needed.

Compile, maintain, and file all reports, records, and other documents as required.

Maintain confidentiality.

Supervisory Responsibilities:

None

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system

Posture: Continuous sitting

Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse.

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: Reception desk in the administrative/central office

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.