Sales Administrator & Accounting Clerk

Position: Sales Administrator & Accounting Clerk

Location: Rogers, Arkansas

Hours of Operation: Monday – Friday; 8:00AM – 5:00PM

We are seeking a detail-oriented Sales Administration & Accounting Clerk to support our sales team and maintain accurate financial records. This dual-role position requires strong organizational skills, attention to detail, and the ability to manage both customer-facing sales support and back-office accounting functions.

Reports to: Sales Administration Manager and works closely with the Controller, providing support to both departments as needed.

Roles & Responsibilities -

Sales Administration (60%)

Prepare lease agreements, contracts, and customer documentation

Coordinate equipment delivery schedules with vendors and customers

Maintain customer database and sales records in CRM system

Generate sales reports, proposals, and lease quotations

Support sales team with customer communications and follow-up activities

Handle customer inquiries regarding lease terms, equipment specifications, and service issues

Assist with trade-in evaluations and equipment return processing

Coordinate with technical support team for equipment installations and maintenance scheduling

Accounting & Financial Support (40%)

Process accounts receivable for lease payments and service contracts

Reconcile customer payments and maintain aging reports

Prepare monthly billing statements

Handle vendor invoicing for equipment purchases and maintenance contracts

Assist with month-end closing procedures and financial reporting

Maintain fixed asset records for leased equipment inventory

Support collections efforts for past-due accounts

Process expense reports and maintain petty cash records

Required Qualifications

High school diploma or equivalent; Associate's degree in business, Accounting, or related field preferred

2+ years of experience in administrative support, accounting, or sales operations

Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Experience with accounting software (QuickBooks, Sage, or similar)

Strong data entry skills with high accuracy

Excellent written and verbal communication skills

Ability to multitask and prioritize in a fast-paced environment

Customer service orientation with professional phone manner

Preferred Qualifications

Experience in equipment leasing, financing, or related industry

Familiarity with CRM systems (Salesforce, HubSpot, etc.)

Basic understanding of lease accounting principles

Knowledge of copier/printer industry terminology and products

Compensation/Benefits:

Competitive salary commensurate with experience

Comprehensive benefits package including health, dental, and vision insurance

401(k) retirement plan with company matching

Paid time off and holidays

Professional development opportunities

Collaborative and supportive work environment