Administrative Assistant & Front Desk Receptionist

Job Description

The Ocean Corporation, a nationally recognized leader in Commercial Diving and Nondestructive Testing training, is seeking a professional and dependable Administrative Assistant to manage front desk operations and support day-to-day administrative functions across departments.

Key Responsibilities:

Greet and assist students, staff, and visitors with a polished, professional demeanor as the first point of contact.

Remain attentive and engaged during customer interactions, refraining from unrelated tasks.

Route incoming calls and guests promptly to the correct departments and provide alternatives when necessary.

Maintain a clean and professional reception area; take breaks and meals away from the front desk.

Ensure consistent lobby coverage, especially during peak periods such as orientation and graduation.

Manage mail and deliveries.

Maintain visitor, parking, and tour logs promptly and accurately.

Perform data entry and document handling with attention to detail.

Provide cross-departmental administrative support, maintaining a collaborative, team-first mindset.

Adapt to shifting priorities and assist with recurring tasks and special projects as directed.

Qualifications & Competencies:

Demonstrated reliability and punctuality in a professional setting.

Commitment to upholding organizational values through integrity and professionalism.

1–3 years of relevant experience in administrative support, reception, or office operations (or equivalent transferable experience).

Proficient in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly learn new systems and tools.

Strong organizational skills with proven attention to detail and effective time management.

Excellent verbal and written communication skills tailored to a professional environment; customer service-oriented approach to internal and external interactions.

Effective collaborator who can build respectful, cross-functional relationships across all levels of the organization.

Additional Information:

Position Type: Full-time or Part-time

Work Schedule: Monday–Friday; flexible hours depending on department needs. Some early mornings or late afternoons may be required during peak times (e.g., orientation or graduation weeks).

Compensation: Hourly; commensurate with experience

Benefits: Full-time employees are eligible for a competitive benefits package including comprehensive health, PTO, 401k match, and professional development.

Part-time