Accounting Assistant

Job Description

Summary:

The Accounting Assistant will support the daily operations of the Accounting Team, with a focus on administrative support, accounts receivable, data entry, and reporting. Your responsibilities will include managing schedules, processing invoices, and maintaining financial records, all while ensuring accuracy and compliance with accounting principles. This is an on-site role in our Buffalo, NY office.

Responsibilities:

Provide general administrative support to the accounting team, including managing schedules, organizing meetings, and maintaining accounting records.

Prepare accounting documentation, assist with audits, and organize reports for management.

Handle internal and external correspondence related to billing, payments, and accounting inquiries.

Process and track invoicing, payments, and aging reports.

Monitor overdue accounts and assist with sending payment reminders or collection letters.

Resolve customer discrepancies and inquiries related to billing or account status.

Ensure accurate and timely data entry of financial transactions into accounting software.

Maintain organized, up-to-date financial records and files, ensuring compliance with company standards.

Assist in preparing financial reports, statements, and supporting documentation for audits.

Perform general office duties such as scanning, filing, and handling incoming mail.

Support the accounting team with other accounting-related tasks as needed.

Preferred Qualifications:

Associate's degree in Accounting, Finance, or related field required.

2+ years of experience in administrative or accounting roles.

Proficiency in Microsoft Office Suite, particularly Excel.

Strong organizational and communication skills, with attention to detail.

Ability to handle sensitive financial information with discretion.

Maintain confidentiality.

Full-time