Operations Manager

Description:

KCCU has an exciting opportunity for an Executive Assistant!

As an Executive Assistant, engage with us as you use your exceptional organizational and time management skills! Reporting to the Chief Executive Officer (CEO), you will have the responsibility to manage calendars, book travel, help provide general office support for the team, and so many more opportunities to be part of the future of Kellogg Community Credit Union!

Responsibilities:

Assist the Executive Leadership Team in monthly and annual reporting to the Board of Directors. Create and manage schedules and deadlines for timely reporting of financial information. Schedule appointments, and maintain and update CEO, Board of Director and Leadership Team calendars

Collet, organize, and administer data for various documents and reports

Prepare and edit correspondence, communications, presentations, and other documents

Attend meetings, prepare agendas, relevant materials, take detailed minutes and/or action items, and arrange meeting logistics for both onsite and offsite meetings

Performs data entry, manage expense reports, reimbursements, and invoicing as needed

Lead and/or assist in audits

Support onboarding of new team members or executives

Collaborate across departments to ensure progress and alignment

Maintain filing systems for easy access and organization

Be a strong Credit Union Ambassador inside and outside the credit union creating a welcoming culture for official family, members, and team members

Screen incoming phone calls, inquiries, visitors, and correspondence, and route accordingly

Maintain confidentiality of highly sensitive information

Manage complex office administrative work requiring the use of independent judgment and initiative

Coordinate arrangements for travel, webinars and training for Executive Team and Board of DirectorsRequirements:

Qualifications:

Strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail

Flexibility and adaptability to changing priorities and deadlines

Strong knowledge of office equipment and administrative procedures

A comprehensive command of grammatical structure, sentence structure, spelling, punctuation and the ability to compose, in good form, various correspondence

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and social media web platforms

Very strong interpersonal skills and the ability to build relationships with key stakeholders

Ability to work collaboratively and be an engaged team member

At least two years similar experience

Must have the ability to work independently and accommodate work schedule

Location and Hours of Work

This position will be based in the Battle Creek, MI area. The hours of this job are standard and related to the needs of the membership and business flow.

PM20

PIae4d1581c6da-

Full Time