ADMINSTRATIVE OFFICER

Summary This National Guard position is for a ADMINSTRATIVE OFFICER, Position Description Number D2368000 and is part of the OH 121 Air Refueling Wing, Ohio Air National Guard.

The purpose of this position is to provide subject matter expertise, leadership, consultation, collaboration, and advisory services essential to the direction and efficient operation of the organization.

Responsibilities As a ADMINSTRATIVE OFFICER, GS-0341-12, you will perform the following duties: 1.

Ensures internal systems and procedures for carrying out the organization's administrative functions meet the requirements of balancing costs, benefits, productivity, efficiency, and effectiveness.

Accomplishes or assigns actions/staff work to subject matter experts/functional proponents as appropriate based on knowledge of organizational responsibilities, familiarity with subject matter, and broad guidance from the command group.

Work relieves Wing leadership of all but the most pressing and necessary decision and action policies.

Provides sound research, analysis, advisory and consultation to the Command team; recommends improvements in the formulation and application of policies and procedures.

Addresses Freedom of Information Act(FOIA) initiatives, legislative activities, and responses to congressional inquiries.

Supports the organization through the development and oversight of the knowledge management program.

Acts as an intermediary to resolve significant or controversial issues, problems and disagreements that are referred to Commander.

Directs the management of a myriad of unique, atypical, and unrelated problems.

Establishes communication channels internal and external to the organization; keeps internal and external customers as well as unit members, traditional and full time, informed and facilitates communication laterally and horizontally throughout the organization.

Resolves day-to-day administrative and management problems, plan, develop, and execute organization's Administrative Management Program (AMP). Oversees administrative programs and projects that consist of a variety of functions, efforts result in increased accuracy, productivity and efficiency; develops administrative guidelines and standard operating procedures.

Prepares, administers, collaborates and consolidates information in support of knowledge management requirements, trains personnel on system utilization and information sharing; partners with administrators to analyze and synthesize data, develop and publish command level strategic management plan, provides informational learning tools, publishes and shares pre, during, and post exercise or inspection information and results to develop a strong information sharing and learning environment.

Facilitates a team effort with internal and external stakeholders in the areas of Air Expeditionary Force (AEF), deployments, Exercise Evaluation Team (EET), Disaster Response Force, legal and human capital management to resolve issues.

Prepares charts, graphs, oral and written communications using sound analytical methods, interpersonal writing and communication principles, practices, and techniques.

2.

Initiates, plans, directs, and/or participates in special studies and projects in areas such as; resource utilization, personnel management, logistical support, knowledge management, readiness programs, etc.

Researches, reviews, and analyzes processes and procedures to determine the overall applicability, effectiveness, efficiency, and productivity of activities and programs; develops final report and briefing, makes recommendations that impact high level decision making, and increases efficiency.

Directs and oversees actions required to implement procedural changes, conducts in-process efficiency reviews, participates in site visits, completes after action reports, maintains historical data; ensures documented evidence is provided to support cost savings without compromising required standards of readiness, accuracy, effectiveness, and/or safety.

Provides expertise, guides team or independently conducts process improvement studies, impacting future organizational effectiveness and efficiency in support of all areas of Wing management.

Serves as the performance, process improvement coordinator, develops and executes process improvement studies that require the adaptation of analytical techniques to: (a) identify and resolve complex issues or problems, (b) develop new or modified work methods or (c) to make recommendations for improving program effectiveness and organizational productivity.

Analyzes current and proposed operating programs to evaluate actual and potential effectiveness in achieving organizational objectives.

Develops, maintains, and monitors integrated reporting systems affecting programs with interrelated functions and operations.

Collaborates with inter-disciplinary team, internal and external to the State to support effective program evaluation, operations and milestones.

3.

Performs other duties as assigned.

*The above duty description does not contain all details of the official position description.

A copy of the entire position description can be found on FASCLASS by searching the position description PD#: (D2368000). Requirements Conditions of Employment Ohio Air National Guard Membership is required.

Males born after 31 December 1959 must be registered for Selective Service.

Federal employment suitability as determined by a background investigation.

May be required to successfully complete a probationary period.

Participation in direct deposit is mandatory.

MILITARY REQUIREMENTS: Compatible military grade and assignment required within one year of the effective date of placement.

This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard.

Applicants who are not currently a member of the Ohio Air National Guard must be eligible for immediate membership.

If you are not sure you are eligible for military membership, please contact an Ohio Air National Guard recruiter prior to applying for this position.

Military Grades: O2 (Promotable) through O5 Compatible Military Assignments: 097E0 Other requirements: 1.

This position requires military membership, compatible unit and Air Force Specialty Code (AFSC)assignments, and the ability to obtain and maintain a clearance level which is based on the position security access requirement.

2.

The employee may be required to travel in military and/or commercial aircraft to perform temporary duty assignments.

3.

The work may require the employee to drive a motor vehicle and if so, an appropriate valid driver's license is required.

4.

This position may be designated mission essential based on local conditions.

Mission essential personnel report for duty at normal times when the base is closed or delayed reporting and remain on duty during phased or early release.

5.

May occasionally be required to work other than normal duty hours; compensatory time may be required Qualifications SPECIALIZED EXPERIENCE: 1-year specialized experience equivalent to at least the next lower grade level.

Must have experience, education, or training using quantitative and qualitative techniques for analyzing and measuring the effectiveness, efficiency, and productivity of administrative and technical programs.

Experience developing the mission and work processes of programs throughout the military organization and multi-level agencies.

Experience in analytical and investigative techniques.

Experience in managing the function of the work to be performed.

Experience which includes leading, directing and assigning work of personnel.

Education Additional Information If serving under an incentive contract, termination of that incentive(s) will occur effective one day prior to your AGR, Permanent Military Technician, or Indefinite Military Technician start date.

Temporary Military Technicians will have their incentive terminated if their tour exceeds 179 days in a continuous 12-month period.

If you are a male applicant who was born after 12/31/1959 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency (