Utilities Billing Administrator

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Position Summary:

Florida Atlantic University is seeking a Utilities Billing Administrator - Boca Raton, FL.

Facilities Management oversees and provides support for Campus Master Planning, Physical Plant, Design & Construction Services, and the Business Office. Our continuing goal is to provide the university community and visitors with a welcoming, safe, clean, and attractive campus while protecting our sensitive habitats and preserving the historical integrity of our physical environment. We take tremendous pride in our facilities and spaces, and we strive for the proper care of the assets and resources entrusted to us.

The Utilities Billing Administrator position is responsible for coordinating and facilitating all administrative duties for the Facilities Management Business Office, including, but not limited to, supervising office staff and working with the Business Manager on budget, staffing issues, and maximizing productivity given available resources.

Summary of Responsibilities:

Identify and resolve inaccuracies with financial statements, invoices, travel documents, including utilities billing.

Responsible for the coordination with the Controller’s Office, Purchasing, Finance, and other departments to accomplish the processing of utilities bills and collection, including reconciliations, outside invoicing, payment approvals, and expenditures transfer funds. Gather, analyze, and interpret external and internal utilities data and generate reports on a monthly basis or as frequently as requested by internal and external departments for all campuses.

Responsible for the monthly budget reconciliation of Smart TAGs related to utilities bills for all campuses.

Responsible for managing and making entries into database files and spreadsheets regarding utility meter readings; and identifies and resolves billing discrepancies with utility companies, including Florida Power & Light, Florida Public Utilities, City of Boca Raton, and other related utility companies, including other campuses.

Responsible for establishing departmental filing systems for billing and personnel records, and the maintenance of university records to comply with record retention regulations.

Responsible for backing up the HR Partner in maintaining employee attendance records, hiring, job posting, performing timekeeping processes for payroll, travel, and expenses.

Represent the Division of Facilities Management and serve on committees at the request of the Business Manager.

Responsible for coordinating and facilitating administrative duties for the Business Office, but not limited to supervising office staff at a level and providing advice to the Business Manager on issues related to utility costs/budget, and staffing issues.

Cross-train with other job duties within the department, to ensure that the Business Office has adequate and suitable resources to complete its activities regarding staff, materials, and equipment, to comply with the overall mission of the Business Office.

Analyzes and investigates complex issues or problems.

Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

State retirement options including tax-deferred annuities and Roth 403(b) plans.

State employees Public Service Loan Forgiveness (PSLF) program.

Sick Leave Pool Program.

Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

Paid Community Engagement Volunteer Service Day

Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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Minimum Qualifications:Associate's degree from an accredited institution in an appropriate area of specialization and three years of experience required; or a high school diploma or equivalent and five years of appropriate experience required.

Salary:$52,000.00 - $55,000.00 per year.

College or Department:Facilities Management

Location:Boca Raton

Work Days and Hours:Monday - Friday, 8:00a.m. - 5:00p.m.

Application Deadline: 2025-07-03

Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at or send an email at . To contact Human Resources, please call . For communication assistance call 7-1-1.

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