Assistant Controller

Job Description

POSITION SUMMARY

This role is key to supporting the Controller in managing and administering complex professional accounting work related to the effective management of financial and accounting records and reports, in line with Generally Accepted Accounting Principles (specifically related to Government Standards - GASB) and bond indenture requirements.

The role also includes training, supervision, and evaluation of assigned staff, and performing other work as required to meet/exceed established goals and objectives of the Transportation Corridor Agencies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

This role has the following main areas under its responsibility and management; general ledger accounting reconciliation and reporting, financial statement preparation, accounts payable, and all functions related to payroll.

Review, make recommendation related to, and implement new or revised GASB pronouncements and interpretations.

Prepare journal entries and reconciliations related to bond related debt (refunding, refinancing, early paydown of debt, etc.).

Prepare pension fund accounting and reporting in line with GASB, this includes attending pension fund meetings to remain current with fund changes.

Manage ADP payroll including all benefit related functions. Review payroll input and reports for accuracy and compliance with federal and state filing and reporting requirements. Review W-2 forms prior to distribution. Track all personnel agreements with financial obligations or impact.

Prepare or review requisitions, purchase orders, invoices, check requests, and journal entries. Ensure proper coding to the General Ledger and that proper authorizations have been received according to Agency policies. Track all contractual agreements with financial obligations or impact.

Review and update accounting procedures and policies with respect to accounts payable, accounts receivable, cash receipts, payroll, petty cash, expense reports, and fixed assets. Assist in modifying computerized accounting programs.

Ensure timely and accurate reporting and billing is completed to meet accounting requirements.

Review and improve internal financial processes to enhance accuracy, efficiency, and compliance.

Review check runs for accuracy. Review and approve ACH and wire transfers. Review and approve Board Reimbursements. Review 1099 forms prior to distribution.

Prepare or review account reconciliations each month.

Prepare quarterly unaudited and annual audited financial statements and review or prepare necessary supporting schedules.

Responsible for the financial statement audit performed by independent auditors. Function as liaison between TCA staff and auditors at the staff level.

Track all grant agreements, if and when they occur.

Prepare schedules or other detailed supporting documents as requested by the Controller and Chief Financial Officer.

System Knowledge

Assist the Controller with process review, modification, and/or design, as needed, or in the event of a full financial system assessment. This may include a system upgrade, modification, or implementation that may be led and project managed by this role.

Provide support and training to finance and accounting teams on the effective use of the financial systems.

Other

Support the Controller with ad-hoc financial analysis and special projects.

Manage staff, including hiring, training, scheduling, and allocation of work, setting of goals and objectives, performance evaluation, development, and coaching.

KNOWLEDGE

Financial administration, including automated financial systems such as ledgers, journals, reconciliations, and general ledger accounting, and record keeping practices.

Financial reporting, including Generally Accepted Accounting Principles and practices.

Internal financial controls.

Auditing principles and practices.

Research methods and techniques demonstrating proficiency with ERP systems and experience.

English usage, grammar, spelling, and punctuation.

Work scheduling and planning practices.

Performance management.

SKILLS AND ABILITIES

Operate personal computer, including word processing and spreadsheet applications.

Operate a calculator.

Work independently.

Plan, organize, and complete assignments with deadlines.

Establish and maintain effective relationships with staff and contractors.

Work cooperatively with all departments and outside agencies/vendors.

Collaborate with other employees, supervisors, and managers to move concepts, projects, and work assignments toward timely and successful completion.

Interpret and apply policies, procedures, and rules.

Review and reconcile accounting records.

Prepare clear, concise, and complete reports and correspondence.

Interpret and apply general accounting and auditing principles, procedures, and methods.

Develop, organize, and prepare narrative and statistical reports to explain or record financial transactions, revenue sources, and status of accounts.

Determine appropriate classification of accounts and funds in making accurate and consistent journal entries to record transactions.

Select, train, supervise, and evaluate the work of employees.

Highly skilled and detail-oriented with expertise in financial analysis, strong financial systems knowledge and experience, including ADP (payroll).

Analyze and solve problems involving the interpretation of contracts, standards, and legal requirements.

Proficiency in financial reporting, including strong technical accounting knowledge.

Proficiency in payroll and payroll reporting.

Pension fund and related retirement fund plans accounting and reporting is preferred.

MINIMUM REQUIRED EXPERIENCE, CERTIFICATION(S), and EDUCATION

A bachelor’s degree in accounting, finance, business administration, economics or a closely related field from an accredited college or university. A CPA license (or equivalent) and verifiable professional accounting/auditing management and administrative experience is required.

A minimum of six years in professional accounting work and direct supervision of accounting staff.

COMPENSATION AND BENEFITS

TCA is prepared to offer a competitive salary in the range of $134,671 – 188,538 annually, depending on education and qualifications.

In addition, we offer an excellent benefits package that includes the following:

Pension Plan – TCA employees participate in the Orange County Employees Retirement System. The employee’s cost per pay period is based upon age at entry. TCA does not contribute to Social Security.

Deferred Compensation – TCA offers a 457 plan. TCA will match 50% of the employee’s voluntary contribution, up to a maximum of 2% of the base salary.

Medical, Dental, and Vision Insurance – TCA offers medical, dental, and vision coverage for employees and their dependents. The cost varies, according to the plan selected. The coverage is effective on the first of the month following the employee’s start date.

Life and Accidental Death & Dismemberment (AD&D) Insurance – TCA provides life insurance and AD&D at no cost to the employee equal to two times the annual salary with a minimum value of $100,000 and a maximum value of $200,000. Supplemental life insurance is available for purchase.

Short- and Long-Term Disability Insurance – Short-term disability is paid by TCA. Long-term disability is available at a nominal rate.

Holidays – Twelve days per year including 10 fixed holidays and two floating holidays that are chosen by the employee (with approval from management). Number of floating holidays are given based on start date.

Comprehensive Annual Leave (CAL) – CAL hours provide paid time off for rest and relaxation, personal or family illnesses, and personal business based on years of service. Employee can accumulate up to two times their annual accrual rate. Employees can sell CAL hours quarter if they maintain 168 accrued hours.

A “Flex” 9/80 Work Schedule that includes every other Friday off.

As part of our hiring process, we use E-Verify to confirm employment eligibility for all newly hired employees. To learn more about E-Verify, please visit:

Full-time