Auxiliary Programs & Office Manager

Job Description

Overview:

Midtown Montessori Academy is seeking a full-time Auxiliary Programs & Office Manager to join our team of dedicated educators who share a love and respect for children. This dynamic role serves as the first point of contact at the front desk, provides essential assistant director-level support, and oversees all auxiliary programming, including after school care, enrichment classes, and summer camp (if applicable at your campus). The ideal candidate will be organized, proactive, and passionate about building a positive and engaging experience for students, staff, and families alike.

About Us:

Midtown Montessori Academy was founded in 2018 to provide an authentic Montessori education for children from infancy through sixth grade. We believe each child deserves the opportunity to explore their own educational path, led by what piques their individual curiosity, instead of a traditional dictation-based education method.

Reports to: Campus Director

Classification: Full-time, Exempt

Schedule: Monday–Friday, 8:30am–5:30pm

Salary Range: $57,000 – $68,000 per year, based on experience

Midtown Montessori Academy offers an excellent compensation package including paid time off, health, dental, vision, childcare discounts, and employer paid life insurance.

Responsibilities include, but are not limited to:

Office Management & Front Desk Operations

Greet families, staff, and visitors warmly and professionally

Answer phones, check and return messages, receive packages

Maintain the daily visitor log and ensure front desk security protocols are followed

Monitor student attendance and follow up on absences

Support general campus operations as needed

Coordinate communication with student services providers (OT/PT/Speech, etc.)

Maintain and update student files, including immunization records

Administrative Support

Serve as a key support to the Campus Director

Assist in operational tasks related to enrollment, re-enrollment, and campus logistics

Pull monthly classroom photos from Transparent Classroom for use in school newsletters

Assist with preparation and execution of campus events (seasonal events, parent eds, etc.)

Provide occasional sub or float support when necessary (with prior arrangements for front desk coverage)

Campus Supplies & Inventory

Keep copier machines stocked with paper and ink; order replacements as needed

Monitor and restock office supplies as needed, collaborating with the Campus Director before finalizing any orders.

Receive, organize, and put away all supply deliveries promptly

Auxiliary Programs Oversight

After School Program:

Schedule, staff, and manage all aspects of aftercare

Ensure ratios, licensing, and safety requirements are maintained

Communicate regularly with families about programming details

Enrichment Classes:

Organize and manage logistics for extracurricular classes (vendors, registrations, scheduling, communication)

Maintain relationships with instructors and gather family feedback

Summer Camp (if applicable):

Plan and coordinate summer camp sessions including staffing, enrollment, scheduling, and materials

Communicate camp programming clearly to families and support staff needs

Ensure all licensing and regulatory guidelines are met during camps

The Ideal Candidate:

Previous Montessori and/or school administration experience preferred

Strong organizational and multitasking skills

Joyful, reliable, and professional demeanor

Able to manage a variety of responsibilities with flexibility and positivity

Willing to commit to a full school year

Confident using the following tools:

Google Workspace (Drive, Docs, Sheets, etc.)

Transparent Classroom

Canva

Qualifications:

Strong work history and professional references

CPR, First Aid & Universal Precautions certification (training provided if needed)

Must meet state licensing requirements for working in a school

Must be able to lift 40 lbs and sit on a tile floor for up to 60 minutes

Background check required: No felonies or crimes against children

Part-time