Receptionist

Job Description

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.Duties/Responsibilities:

Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.

Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.

Receives mail, documents, packages, and courier deliveries and delivers or distributes items.

Performs administrative and clerical support tasks.

Maintains filing systems as assigned.

Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

Responds to and resolves administrative inquiries and questions.

Assist in processing of work orders and billing.

Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

Prepares agendas and schedules for meetings.

Records and distributes minutes or other records for meetings.

Maintains office supplies and coordinates maintenance of office equipment.

Performs other related duties as assigned.

Required Skills/Abilities:

Excellent verbal and written communication skills.

Excellent interpersonal and customer service skills.

Proficient in Microsoft Office Suite or related software.

Excellent organizational skills and attention to detail.

Basic understanding of clerical procedures and systems such as recordkeeping and filing.

Ability to work independently.

Education and Experience:

Associate’s degree required; Bachelor’s degree in related field preferred.

Three to five years of experience in an administrative or accounts payable role.Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

#ZR

Full-time