Executive Assistant and Billing Coordinator

Job Description

Spot On Surveying, Inc., is a full service, well-established Land Surveying and Mapping firm with offices located in Buda and Nacogdoches, Texas. We are a family-oriented firm with high standards and a great work ethic. We provide Health, Dental, Life Insurance, Employer matched 401k, Vacation & Holiday Pay.

We are looking for an Executive Assistant / Billing Coordinator that will work closely with the owners to ensure organizational effectiveness and efficiency. Responsibilities include, but are not limited to:

· Client Invoicing and management using QuickBooks Online

· Monitoring team’s daily schedule and hours performed on each project

· Maintain job board (Trello Software)

· Assist owner with email organization, management, and communications

· Organize owner’s schedule and appointments

· Take detailed minutes of check in and check out meetings with team

· Maintain project files

· Manage Field Vehicle Maintenance and records

· Manage timeclock entries

· Assist management with monitoring field supplies and ordering

· Maintain office inventory and supplies

· Pick up and deliver documents to clients and vendors

· Routine office procedures and workplace support

This is a long-term opportunity and as experience is gained, duties will evolve.

Qualifications:

Attitude is everything and you must have a good one!

Look forward to what you will learn and have an inquiring mind – ask questions!

Ability to communicate and work effectively with teammates and customers.

Work independently with little supervision.

High school diploma or GED.

Relevant clerical and accounting experience.

Computer literate. Must have knowledge in the operation of computer software’s (Microsoft Excel, Word, Teams, Outlook, QuickBooks and etc.) and the ability to adapt quickly to additional programs.

At Spot On Surveying, Inc., we are a team, plain and simple. We all work well together, with the same goal, take caring of our clients. While taking care of our clients is a huge priority, so are our employees. Our goal is to make sure our employees know they are valued here at SOS. We also empower our team to celebrate each other by utilizing an Employee Recognition Platform. The feeling of accomplishing something is incredibly uplifting. Now multiply that by others taking notice, it is a tremendous confidence and morale boost.

Our core values are simple #Teamwork #Respect #Leadership #Fun #Honesty #Trust #Quality #Humble #Self-Improvement #Accountability #Communication #CommitmentCompany Description

At Spot On Surveying, Inc., we are a team, plain and simple. We all work well together, with the same goal, take caring of our clients. While taking care of our clients is a huge priority, so are our employees. Our goal is to make sure our employees know they are valued here at SOS. We also empower our team to celebrate each other as well by utilizing an Employee Recognition Platform. The feeling of accomplishing something and putting all your heart and soul into it, is incredibly uplifting. Now multiply that by others taking notice, it is a tremendous confidence and morale boost.

Our core values are simple.

#Teamwork #Respect #Leadership #Fun #Honesty #Trust #Quality

#Humble #Self-Improvement #Accountability #Communication #Commitment

We provide Health, Dental, Life Insurance, Employer matched 401k, Vacation & Holiday Pay.

We do not work in the office or in the field on outdated equipment. We stay up to date on technology because it benefits everyone involved.

Full-time