Operations Coordinator - Commercial Construction

With offices in Illinois, Wisconsin, Indiana, and Ohio, Pepper Construction is a national general contracting and construction management firm that primarily serves the private sector. Pepper Construction provides clients the experience and resources of a national company, combined with the hands-on approach of a local company.

Position Summary:

The Operations Coordinator is responsible for administrative support to the Operations team executives.

Key Responsibilities:

Provide administrative support to the Project Directors

Oversee various annual renewals

Pursue bid bonds and print bid bonds, as needed

Prepare and follow through on Invitations to Bid, through Building Connected, distribute and track all project bidding documentation such as bid forms, addendums, and subcontractor proposals

Maintain job folders within designated file structures

File RFQs, RFPs and proposals into job folders

Run reports and communicate information, as requested

Assist in the prequalification process to obtain valid prequal packets from subcontractors

Provide back-up to Front Desk Receptionist for lunch coverage

Interact with internal team members, subcontractors, clients, and vendors

EDUCATION AND EXPERIENCE and skills:

High School Diploma or equivalent

At least 2 years of related experience in a customer/client serving role, preferably in commercial construction or with a subcontractor

Proficient in the use of technology and Microsoft Office applications such as Word, Outlook, and Excel

Organizational skills in order to juggle multiple projects with accuracy and timeliness

Drive, determination, and a natural desire to follow and create processes that lead to heightened efficiency and consistent, professional communication of information

Well-developed interpersonal skills

Adept at multi-tasking while remaining calm and poised under pressure

Collaborative with the team and also able to work independently to accomplish assigned tasks

Adept at working with various personalities effectively and adjusting to other working styles while simultaneously achieving goals and objectives

Able to lift, squat, and carry up to 25 pounds, infrequently

Pepper Construction is an Equal Employment Opportunity employer.

Please note: Pepper does not sponsor work visas.