Project Admin

Job Description

Project Admin Overland Park, KS

LHH is working with a client in the Midtown KCMO area, within the construction industry, who is seeking to hire a Project Admin. The Project Administrator provides essential administrative and coordination support to project teams, ensuring smooth execution of project tasks, documentation, and compliance. This role is pivotal in maintaining project momentum by managing communication, documentation, and logistical needs across multiple stakeholders.

Responsibilities:

Project Coordination & Documentation:

Create, send, and file subcontracts, service agreements, and change orders in accounting systems and project files.

Maintain accurate logs in platforms such as Procore or eBuilder, including submittals, RFIs, and OAC meeting minutes

Assist in setting up and updating project records, schedules, and compliance documentation.

Administrative Support

Support project managers with scheduling, meeting coordination, and travel arrangements

Participate in billing meetings and assist in collecting documentation from subcontractors for pay applications

Prepare and distribute meeting agendas, take minutes, and follow up on action items.

Compliance & Reporting

Track and verify certified payroll reports and prevailing wage documentation

Maintain compliance records including MWBE tracking, workforce certifications, and OSHA logs.

Coordinate with accounting and risk teams to ensure adherence to city, state, and federal requirements.

Stakeholder Communication

Serve as a liaison between project managers, subcontractors, vendors, and internal departments

Assist in obtaining bids and quotes from subcontractors and vendors.

Provide timely updates and reports to project stakeholders.

Requirements:

1–3 years of experience in an administrative or project support role, preferably in construction, logistics, or operations.

Proficiency in Microsoft Office Suite; experience with Procore, eBuilder, or similar project management tools is a plus.

Strong organizational skills and attention to detail.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Excellent written and verbal communication skills.

Job Details:

Job Title: Project Admin

Location: Kansas City, MO

Compensation: $27-29ph.

Job Type: Direct Hire

Schedule: Monday-Friday

Benefits: Health, Dental, LTD/STD

Pay Details: $27.00 to $29.00 per hour

Search managed by: Claire Grossman

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance

Full-time