Administrative Professional 4

Completion of associate core coursework in secretarial science or business office applications from accredited career

school or community college and 12 months' experience in secretarial/administrative professional field.

-Or 30 months' experience or 30 months' training in secretarial/administrative professional field.

-Or 12 months' experience as Administrative Professional 2,16872.

-Or equivalent of education and/or experience per Minimum Class Qualifications noted above.

Job Skills\: Analyzation, Collaboration, Conflict Management, Establishing Relationships, Problem Solving, Accounting and Finance, Clerical & Data Entry, Computer Literacy, Data Analytics, Records Management,

Equal Employment Opportunity (EEO) Statement

Opportunities for Ohioans with Disabilities is an Equal Employment Opportunity employer and is amongst the top-ranked state agencies implementing inclusive and accessible planning and programming into businesses operations and services. We strive to hire, sustain, and promote a workforce that not only embraces this mission but is also reflective of the Ohioans we serve.

If you require an accommodation based on a disability for any step of the selection process, please contact so proper arrangements can be made.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

Medical Coverage

Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period

Paid time off, including vacation, personal, sick leave and 11 paid holidays per year

Childbirth, Adoption, and Foster Care leave

Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Administrative Professional 4 Position Overview\:

Opportunities for Ohioans with Disabilities (OOD) is seeking an experienced administrative professional to support the Information Technology (IT) department and contribute to the agency's mission of empowering individuals with disabilities.

As an Administrative Professional 4, you will perform non-routine administrative tasks under the direction of the Chief Information Officer (CIO). Your responsibilities will include creating and processing purchase requests, managing hardware and software purchases, preparing requisitions, submitting invoices for approval and payment, and responding to billing inquiries.

In this position, you will collaborate with budget staff for reporting purposes, monitor and reconcile the IT budget, track Minority Business Enterprise (MBE) spending, and oversee contracts for multi-functional device (MFD) printers. Additionally, you will review and process invoices for temporary staffing contracts, monitor subscriptions, software renewals, and Memorandum of Understanding (MOU) renewals, and update database administration information.

To excel in this role, you'll need strong budgeting, numerical, and reasoning abilities and proficiency in Microsoft Office applications. Strong interpersonal and communication skills are important to handle sensitive inquiries and provide exceptional customer service and clerical support to IT managers, the CIO, and the Chief Operating Officer (COO). This includes distributing emails, memorandums, and other messages, responding to requests and inquiries, assisting with help desk ticket allocation, and collaborating with the OOD Legal Division on contract development and records management.

Division of Information Technology

The Division of Information Technology (IT) supports OOD's mission by engaging with our partners to provide solutions that solve business needs. Our services include strategic planning, project management, business requirements gathering, development, quality assurance testing, help desk support, security, database design and implementation, systems support and operations.

Pay Information

Starting salary will be step 1, subject to law or union contract requirements. New hires advance to the next step in the range after 6 months and annually thereafter. There are cost of living increases to these rates each year and additional longevity supplements begin after 5 years. The current wage progression for this position is in the table below.

Months of Employment

At Hire

6 months

18 months

30 months

42 months

Pay Range

Step 1

Step 2

Step 3

Step 4

Step 5

EX 10

Hourly

$25.76

$27.18

$28.64

$30.30

$31.91

Annual

$53,581

$56,534

$59,571

$63,024

$66,373

Location Requirements

We are currently in the process of increasing our in-office presence to 5 days per week across all OOD locations. Employees must reside at a location that allows for reasonable response time to workplace reporting requirements.

Applications and Selections

Please ensure your online application and work experience clearly indicates how you meet minimum qualifications (MQs). Applications that fail to demonstrate how they meet minimum qualifications will not be considered. If you meet the MQs through education, transcripts are required for consideration by attaching directly on the Additional Attachments section of the application (Step 7) or via email to .

“See resume” is not a substitution for completing work experience and/or supplemental questions. Answers to the supplemental questions must also be supported by the work experience/education sections of the application. If "See Resume" is used in place of work experience, your application may not be considered.

Applicants can check their application status and all vacancy-related email correspondence on “My Jobpage.” On the Careers.Ohio.Gov job search webpage, once signed in the link to My Jobpage is displayed under the TeamOhio logo. Applicants who require technical assistance (e.g., issues logging in or other system-related issues) should contact .

The selection process consists of a remote structured interview. All communications are sent via email. Candidates should make sure their account contains an email address that is checked regularly including checking junk and/or spam.

Background Check

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Opportunities for Ohioans with Disabilities (OOD) empowers Ohioans with disabilities through employment, disability determinations, and independence. Our agency works with partners in businesses, education, and non-profit organizations to facilitate customized employment plans for Ohioans with disabilities; helps Ohio companies recruit and retain employees with disabilities; and is the sole agency determining medical and vocational Social Security Disability Insurance (SSDI) and Supplemental Security Income (SSI) programs in Ohio. We help connect the people of Ohio who have disabilities with the resources, support, and opportunities that fit their unique needs, abilities, and interests so that they can find and retain meaningful employment. To learn more about what we do, please visit our website at ood.ohio.gov.

Follow us on social media @OhioOOD!