HR Coordinator

Job Description

JOB TITLE: HR Coordinator

DEPARTMENT: Human Resources

SUPERVISED BY: HR Director

HOURS: Full-time, 8:00-4:30 pm, 40 hours per week, Monday thru Friday

Possible evening or weekend as needed

WORK LOCATION: Hybrid, Brooklyn Park

The Human Resources Coordinator plays a vital role in supporting the HR and office functions by providing comprehensive administrative, operational, and project-based assistance. This position is responsible for maintaining accurate HR data and generating insightful reports, managing key HR systems and resources, and ensuring efficient HR processes. The HR Coordinator also provides essential support to the HR and office teams by contributing to a positive employee experience through various initiatives and administrative tasks. This role requires strong organizational skills, attention to detail, excellent communication abilities, and the capacity to handle sensitive information with discretion. The HR Coordinator also provides backup support for office coordination.

Duties and Responsibilities:

Run both ad hoc and routine reports and metrics. Provide data for the CPO scorecard and the corporate scorecard monthly.

Maintain HR Site builder page, ensuring data is current, easy to find, and relevant to employees.

Manage our AwardCo system, a recognition platform used for internal recognition.

Drafting & filing all status change / wage letters

Ensure Operational Calendar is current (including Talent and Culture team events)

Ensuring HR resources and documents are current and appropriately organized

Assist and support with Director and HR calendaring and events

Monitor HR inbox and triage questions appropriately

Upload documents to employee files appropriately

Provide project support to the HR team, including the merit process, benefit reconciliation, open enrollment, AAP, and other cyclical and non-cyclical processes.

Coordinate staff uniform program & invoices

Lands’ End ordering + invoice

New hire badges & nameplates

Staff workspace coordination

Coordinate monthly SHH org chart (vol supported)

Business cards ordering + invoicing

Employee paycheck distribution

Preparation support for ATMs, Town Halls & other org-wide mtgs

Office coordinator backup

Assist with HR and office tasks as needed

Must Have:

All relevant experience including work, education, transferable skills, and military experience will be considered.

Associate or bachelor’s degree in human resources, Business administration (or related field). A minimum of 2 years office administrative experience and 1-2 years of Human Resources experience.

Strong organizational and time management skills

Confidentiality and discretion handling sensitive employee information

Demonstrated ability to effectively communicate orally and in writing.

Demonstrated exceptional customer service skills.

Demonstrated intermediate Microsoft Office 365 skills and the ability to learn other software programs.

Highly accurate data entry skills with extreme attention to detail.

Ability to work with flexibility, efficiency, and enthusiasm, both individually and as part of a team in a fast-paced, high-demand environment.

Demonstrated ability to plan, manage and follow through on multiple daily tasks and projects.

Must be dependable, trustworthy, and an independent self-starter.

Possess good business judgment.

Ability to follow a set schedule, yet flexible enough to shift between multiple departments.

Second Harvest Heartland is an EEO/AA Employer

Full-time

Hybrid remote