Program Coordinator PDC

Compensation Type: Salaried

Compensation: $51,701.00

Job SummaryThe Program Coordinator performs a variety of responsibilities related to Planning, Design, & Construction (PDC) and serves as the primary point of interface, handling administrative tasks and system support for the PDC team. This role is responsible for the preparation, review, analysis, reporting, and processing of project information and documentation. The Program Coordinator works closely with the PDC Executive Director and Project Managers, serves as a liaison to other departments, and maintains effective working relationships with internal and external stakeholders.

ESSENTIAL JOB FUNCTIONS

Systems & Program Coordination

Coordinates reporting activities with PDC project teams, including the development of clear, understandable reports, reviews, submission, and archiving. Maintains documentation regarding various PDC projects and assists with construction project initiation and setup.

Provides support to special projects and personnel, as assigned.

Participates in related project meetings as needed and provides information requested for such meetings.

Updates HEI information and PDF floor plans for new facilities and remodeled spaces.

Handles requisition and purchase order preparation, project and escrow accounting, retention agreements, Controlling Board funding submissions, and invoices and processes payments.

Administers Design and Construction contracts and approvals.

Files and maintains prevailing wage documentation and processes public record requests for prevailing wage information.

Facilitates the bi-monthly PDC project report meeting.

Creates Workday training aids and materials.

Provides administrative and technical support across the department to advance daily operations.

Relocation Management & Customer Service

Manages the move request documents from end users, and tracks moves and relocations.

Develops move and relocation schedules with faculty and staff.

Interfaces with in-house specialists; Information Technology (IT), Telecom, Help Desk, Facilities Operations supervisors, technicians and building services personnel, and IT network technicians to plan and complete moves.

Collaborates with furniture, painting, and floor covering vendors for cosmetic space upgrades.

Completes moves and relocations in a timely manner to meet the needs of the end user.

Data Analysis & Maintenance

Handles project data requests.

Enters data into established computer databases and spreadsheets and generates charts and reports.

May create new data fields, databases, and spreadsheet criteria, formulas and report formats in advanced spreadsheet and database software applications.

Researches and collects data from vendor sources for historical purposes.

Analyzes financial data for construction projects.

Assists with the building design standards database in collaboration with PDC and Facilities Operations personnel

Culture of Respect

Fosters and maintains a safe environment of respect and inclusion for faculty, staff, students, and members of the community

OTHER DUTIES & RESPONSIBILITIES

Attends all required department meetings and trainings.

Manages multiple assignments of varying complexity while meeting federal and state, as well as internal regulations and procedures.

Demonstrates the ability to adapt to changing needs of the College and business partners.

Hours may include working outside of a normal workweek schedule as needed to meet workload demands.

MINIMUM EDUCATION AND EXPERIENCE REQUIRED

Bachelor's degree with analytical focus, such as Business Management, Project Management, or a related discipline.

Two (2) years of experience with databases, Business functions, Procurement and a fundamental understanding of Formative and Summative analysis *An appropriate combination of education, training, coursework, and experience may qualify a candidate.

Full Time/Part Time:Full time

Union (If Applicable):

Scheduled Hours:40

Additional Information

In order to ensure your application is complete, you must complete the following:

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