Operations Coordinator

This role supports the Internal Operations and Events department on facilities administration, in-person and virtual events, and general operating needs. They will also collaborate closely with the Training and Human Resources departments on new hire onboarding and orientation support. The ideal candidate is a detail-oriented individual who can work effectively with colleagues and business partners across all levels of the organization. This individual is resourceful and can proactively balance their time and priorities.

Responsibilities

Specific areas of responsibility include, but are not limited to:

Operations Support

Cross-train and provide backup for the Operations Associate

YPTC Calendar and Scheduling

Assist in coordinating and scheduling staff meetings, events, conferences, leadership meetings, office hours, and more as needed.

Facilities at the Philadelphia Office

Organize office and kitchen supplies, ensuring that the supply stock is maintained

On-site meeting room scheduling and in-office coordination for the Philadelphia office

Sort and scan incoming mail, distributing as necessary, and sending checks to the Finance team

Assign, distribute, and track office access badges and credentials

Review and delegate the main YPTC office phone number's incoming messages

Provide additional support for other physical office locations, as operationally necessary

Welcome guests at the YPTC Philadelphia office and serve as an ambassador for YPTC and its culture

Staff Amenities

Order gifts for onboarding staff and staff celebratory occasions or bereavements, as needed

New Hire Orientation

Coordination with the Training and Human Resources Departments for in-person orientation logistics

On-site reception and orientation support during all in-person orientation days

Assist in sourcing and securing catering and reservations for in-person orientation

Accept onsite catering and deliveries

Help in the setup and breakdown of catering

Assist with training room technology support as needed

Event Management Support

Staff Meetings and Events

On-site support for the Philadelphia office events, including but not limited to board meetings, recruiting events, and staff celebrations

Provide any assistance needed for regional in-person meetings, including logistics and onsite support, as necessary

Other event and meeting-related projects as necessary

Qualifications

Required:

A bachelor’s or equivalent degree from an accredited college/university is preferred

3+ years of related work experience

Skills and Competencies:

Excellent verbal and written communication skills

Excellent customer service skills

Strong attention to detail

Highly skilled in Microsoft applications

Skilled in troubleshooting office conference room A/V and technology issues, ensuring seamless functionality for remote and in-person attendees

Demonstrated self-starter and team player

Ability to anticipate problems and offer solutions

Excellent time management and adherence to deadlines

Excellent relationship management and judgment skills

High level of professionalism, integrity, and discretion in handling sensitive and confidential information.

A commitment to ongoing continuing professional development

A commitment to onsite work in the Philadelphia office up to 5 days per week

A willingness to travel up to 20%

Ability to lift 20-25 pounds when necessary

YPTC Offers

A Best Place to Work! We are nationally recognized by both Inc. Magazine and Accounting Today

Work with a mission-driven purpose serving nonprofit organizations

A culture of support, enabling our staff to succeed

Growth! We are the 5th fastest growing accounting firm in the US, with unlimited opportunities for professional growth

Competitive compensation

Work-life balance, full and part-time positions available

Standard 35-hour full-time work week, with eligibility for paid overtime for non-exempt employees

For full-time positions, we offer:

4 WEEKS PAID TIME OFF, generally consisting of 100 hours paid vacation to start with eligibility for additional vacation based on tenure and a minimum 40 hours sick time, subject to applicable state law

9 paid holidays

Full benefits package including medical, dental, vision, life insurance and supplementary benefit options

Very generous employer contributions to medical insurance premiums

401(k) Retirement Plan with Employer Match

Ample professional development opportunities and reimbursement

Company provided laptop and technology stipend

Hybrid work environment

The starting annual base salary for this non-exempt position is $50,000 to $55,000. Total compensation may increase with eligibility for various bonuses. A professional development reimbursement and technology stipend are also provided on an annual basis. Please note that the base salary offered may vary depending on relevant factors as determined by Your Part-Time Controller, LLC, which may include, but is not limited to, education, skill, experience, licensure and certifications, internal salary ranges, geographical location, and other business needs.

Apply now or visit our website, to learn more about Your Part-Time Controller. Questions? Contact .

Regular Full-Time