Accounting Assistant

Job Description

We are looking for a detail-oriented Accounting Assistant to join our team on a contract basis in Milwaukee, Wisconsin. This part-time role requires 20–25 hours per week and will play a pivotal role in supporting our finance department during a transitional period. The position is primarily onsite, with remote work available on Fridays except during payroll weeks.

Responsibilities:

• Perform credit card reconciliations for multiple users across various campuses.

• Track and reconcile outstanding receivables from parents and families.

• Process and manage accounts payable (AP) and accounts receivable (AR) data efficiently.

• Organize and maintain financial records by scanning, archiving, and filing invoices and bills.

• Assist in preparing journal entries and maintaining the general ledger.

• Generate financial reports using Sage Intacct to support decision-making processes.

• Contribute to segregating duties and enhancing backend finance operations.

• Provide support for streamlining workflows within the finance department.• Proficiency in Sage Intacct with daily use experience.

• Familiarity with QuickBooks Online, particularly for accounts receivable.

• Prior experience in the education or nonprofit sectors is preferred.

• Ability to adapt quickly to limited onboarding and fast-paced transitions.

• Strong organizational skills and attention to detail.

• At least 2 years of experience in accounting functions, including AP and AR.

• Advanced knowledge of Microsoft Excel for data analysis and reporting.

• Availability to start immediately or within one week.