Executive Assistant to the Vice president

Description

The Executive Assistant provides executive-level administrative support to the Vice President of Instruction and Student Support Services.

Detailed Work Activities

The incumbent has the following duties and responsibilities:

Providing administrative support to the Vice President of Instruction and Student Services.

Assisting the Vice President with staff meetings and other specially called meetings to include but not limited to arranging the location for meetings, setting up technology needs, distributing agendas and materials, identifying guests, etc.

Assisting with event planning, including drafting promotional materials, booking locations, and hosting setup

Providing professional customer service to students, visitors, and employees via phone, email, and in person

Making travel arrangements and properly allocating expenses for the Vice President of Instruction and Student Support Services

Establishing and maintaining accurate electronic files

Maintaining the calendar for the Vice President of Instruction and Student Support Services

Placing supply and equipment orders for instructional and student support services units

Preparing professional correspondence, including emails, letters, and memos

Maintaining accurate meeting minutes.

Utilizing office applications such as word processing, spreadsheets, and PowerPoints

Utilizing typical office equipment

Maintaining confidentiality of information associated with the business of the Vice President of Instruction and Student Support Services

Performing other duties as assigned.

Qualifications

Education

An Associate Degree in a secretarial/office systems/business related field from an accredited institution.

Experience

Minimum or two (2) years work experience in an executive secretarial or secretarial related position.