Administrative Executive Assistant

Job Description

Job Title: Administrative Assistant – High-Volume Legal Practice

Location: Chicago, IL (In-Office)

Salary Range: $50,000 – $65,000/year (commensurate with experience)

Contact: Rae Kaplan –

Kaplan Law Firm, a fast-paced legal practice focused on student loan and debt relief, is seeking a skilled Administrative Assistant to join our growing team. We are looking for someone who is organized, professional, and thrives in a high-volume environment.

Key Responsibilities

Coordinate attorney and client schedules

Follow up with prospective and existing clients to complete intake or retain services

Manage billing processes and ensure timely invoicing

Maintain accurate records and track follow-ups

Assist with document collection and case file updates

Liaise with legal and administrative staff to ensure smooth workflow

Requirements:

At least 2 years of administrative or legal assistant experience (law firm or client-focused business strongly preferred)

Excellent communication and follow-up skills (written and verbal)

Proven ability to handle a high caseload with accuracy and professionalism

Experience with billing and payment processing systems

Strong organizational skills and attention to detail

Proficient in Microsoft Office and comfortable learning new legal CRM software

Bonus Skills (Not Required):

Experience with student loan law, bankruptcy, or consumer finance

Bilingual (Spanish/English)

To apply, please send your resume and a brief cover note to Rae Kaplan at .

Company Description

Kaplan Law Firm is a nationally recognized leader in student-loan law, dedicated to helping borrowers navigate the complexities of student debt. With a focus on student loans, bankruptcy, and innovative solutions for loan discharge, both within and outside of bankruptcy, our firm has successfully provided relief to thousands of borrowers across Chicago and nationwide.

As a high-volume practice, we operate in a fast-paced environment, supported by an experienced, well-trained, and friendly team. We pride ourselves on staying at the forefront of student-loan law, offering cutting-edge legal strategies to help our clients achieve financial freedom. If you are passionate about making a real impact in the lives of borrowers and thrive in a dynamic legal setting, Kaplan Law Firm is the place for you.

Full-time