Coordinator I, Special Programs

Job Summary

The Coordinator I, Special Programs will support the development program for the College of Business ( COB ), which includes supporting the fund raising and philanthropic efforts of the Assistant Dean of Development and the Director of Development for the College. Responsibilities include managing day-to-day frontline operations, researching, and gathering relevant data. Responsible for providing administrative support, program coordination, interaction with internal and external constituencies, and major gift portfolio maintenance for the College in coordination with the Office of Development and Alumni Relations.

Essential Duties And Responsibilities

Responsible for managing all administrative functions for the Assistant Dean of Development and the Director of Development. Research, identify and strategize on ways to engage, cultivate and steward major gift donors. Manage calendars and respond to inquiries by phone, mail, email or in person. Coordinate other cultivation and stewardship activities such as campus tours, luncheons, or visits. Maintain donor database Blackbaud (Raiser’s Edge NXT ) records to track donor activity, record updates and accurate prospect management in coordination with the Prospect Development and Research team. Assist in prioritizing prospect portfolio and scheduling qualification, cultivation, solicitation and stewardship appointments, as assigned, and preparing materials for appointments. Manage timelines and deadlines for the execution of development-related processes and ensure they are met. Coordinate with Development Services and Administration and Endowment Services to maintain updated information on all endowments housed in the unit and ensure proper procedures are followed for new proposals and agreements while facilitating and expediting processes. Coordinate with Donor Relations on awarded scholarships and fund expenditures (for endowed and select non-endowed gifts) within the College to ensure proper stewardship of donors. Coordinate travel arrangements and prepare vouchers for payment and reimbursement. Prepare documents regarding expenditures. Assist with items related to Alumni Relations for the College, including planning, and arranging meetings or Development focused activities in conjunction with the Director of Development and the Development and Alumni Relations team. Performs other duties assigned. Including items related to the Advisory Council for the College or other external outreach. Perform other duties as assigned.

Minimum Qualifications

High School diploma. Six (6) years of increasingly responsible administrative, secretarial, and clerical experience or an equivalent mix of education and relevant experience in similar role. Proficiency with Microsoft Office products: Word, Excel, Outlook, TEAMs and other common office software.

Preferred Qualifications

Bachelor’s degree. Two (2) years of experience in project management Prior work history at a higher education institution. Experience with Blackbaud (Raiser’s Edge NXT ), PeopleSoft (UTShare), or related database software.

Work Schedule

Monday-Friday; 8:00am-5:00pm. May require occasional travel, evening and weekend hours. Use of a personal vehicle for work-related local travel.