Library Aide

Title: Library Aide FY2526_54

Reports to: Building Principal

School/Building: Ridge View Elementary

Status: (5 Hours Per Day) Administrator will determine schedule

Monday through Friday

Works on school/instruction days only.

Classified/PERS

Belgrade School District Benefits

Health, Dental, Vision plans and District contribution

Life Insurance, and Long-Term Disability Insurance District Paid

State retirement package becomes fully vested after five years

403B matching funds up to 1.25% of Annual Salary

Eligibility for Public Service Student Loan Forgiveness

Employee Assistance Programs (EAP’s)

Paid Leave and Paid Holidays

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Purpose

Position will serve under the direct supervision of the School Principal and will offer a variety of aide responsibilities performing work in the school office, the library and offer assistance to key school staff such as the Secretary, School Nurse and Librarian. A majority of the work performed will vary by need and assignments will dependent on situational and daily circumstances that exist in the school.

Essential Job Duties

Due to the varying nature of the positions responsibilities, the following are generalized expectations and may not be inclusive of all job responsibilities expected.

General Office Essential Functions

Performs a wide variety of clerical and secretarial work, including typing, proofreading, filing, and checking and recording information for letters, memos, and reports.

Serves as receptionist and gives information or directs visitors to proper office.

May supervise the work of student helpers or volunteers.

Prepares displays, exhibits, and bulletin boards.

Operates a central telephone system.

Receives and greets office callers and refers them to proper persons and offices.

Receives, sorts, and distributes mail and office correspondence.

Performs work of, and attends meetings, in absence of School Secretary.

Handle variety of telephone calls and personal contacts with tact, diplomacy, and discretion.

General Library Aide Essential Functions

Processes and stores library and text materials.

Checks books, audio-visual equipment, and other instructional resources in and out of the library or media center.

Recommends scheduling for repair and/or replacement of audio-visual equipment.

Prepares overdue notices, previewing materials, and keeping records of equipment loans and returns.

Assists students and teachers in locating library media test materials and equipment.

Supervises students’ use of library as needed.

Maintains records and collects payment for lost books and textbooks.

Sorts, indexes, and files materials alphabetically, numerically, and by other predetermined categories.

General Aide responsibilities

May serve as Cross Walk Aide, Lunch Room Aide, and Recess Aide when necessary.

May assist the School Nurse in tracking and distributing medications, offer assistance to students with Nurse Supervision, and follow prescribed processes.

Only minimum duties are listed. Other functions may be required as given or assigned.

Knowledge Skills Abilities

Knowledge to analyze situations to define issues and draw conclusions.

Knowledge and ability to perform computer operation/skills.

Knowledge of the concepts of grammar and punctuation.

Advanced knowledge of Windows software programs, Word, Outlook, Excel, etc.

Working knowledge of school systems.

Knowledge of safety practices and procedures.

Knowledge to analyze situations to define issues and draw conclusions.

Ability to understand and carry out oral and written instructions.

Ability to read, write and speak English fluently.

Ability to make sound decisions and recommend changes.

Ability to use proper and professional business telephone etiquette.

Ability to effectively troubleshoot and streamline procedures for efficiency.

Ability to independently prioritize work and adjust time schedule.

Ability to gather, collate, and/or classify data; and consider a number of factors when using equipment.

Ability to be flexible to work with others in a wide variety of circumstances.

Ability to work with data utilizing defined but different processes.

Ability to operate standard office equipment and job related equipment.

Ability to work with a diversity of individuals and/or groups.

Ability to effectively problem solve to identify issues, interpret data and implement Action-plans.

Ability to adapt to changing work priorities.

Ability to effectively communicate with diverse groups, students, parents, staff and establish and maintain effective relationships.

Ability to work with a diversity of individuals and/or groups and utilize specific, job-related equipment.

Ability to maintain confidentiality and use discretion related to employment and student matters.

Ability to set priorities, work as part of a team and work with and manage frequent interruptions.

Ability to problem solve to analyze issue.

Ability to establish and maintain cooperative and effective working relationships with students, the public, and staff members.

Ability to manage time and responsibilities and adapt to changing work priorities.

Ability to perform duties with awareness of all District requirements and Board policies.

Ability to set priorities, work as part of a team and work with and manage frequent interruptions.

Skill in preparing and maintaining accurate records and using pertinent software applications (as required).

Skill in adhering to safety practices.

Knowledge of modern office practices, procedures and equipment.

Ability to perform accounting and bookkeeping functions accurately and efficiently.

Ability to read technical information and compose a variety of documents and solve practical problems.

Ability to schedule activities, meetings, and/or events, gather, collate, and/or classify data and use job-related equipment.

Required Qualifications

Any combination of training, education and experience equivalent to graduation from high school.

Experience working in an environment with competing demands and success in multitasking.

Successful experience working in an office environment performing office duties.

Preferred Qualifications

Advanced computer experience working with database systems and Microsoft Office (Excel, Word)

Necessary special requirements:

Montana Driver’s license or the ability to obtain license within three months of hire date. \

Equipment:

Basic office equipment.

Physical and Mental Demands and Work Hazards

Performs routine work.

Regularly works inside with minimal temperature variations.

Ability to meet deadlines with severe time constraints.

The noise level in the work environment is usually quiet to moderate.

Regularly required to sit, walk and stand.

Specific vision abilities required by this job include close vision, distance vision, depth perception, and the ability to adjust focus.

Carrying, pushing, and/or pulling; some climbing and balancing; frequent stooping, kneeling, crouching, and/or crawling.

Significant fine finger dexterity.

Frequently involved in social interactions which require oral and written communications and ability to hear conversations in quiet to moderate environments.

May be required to lift or carry up to 15 pounds on an infrequent basis with or without an accommodation.

Guidance and reinforcement are usually available.

The employee frequently works within time constraints and must maintain attentiveness intensity.

Frequently involved in interactions which require oral and written communications.

Exercises flexibility and the ability to shift from one task to another.

Occasional travel/mobility between schools, or between schools and the Administration office, may be required.

Effective hearing and speech abilities.

Work area is generally a hazard free environment.

Required to be able to hear conversations in loud and quiet environments.

Demonstrates regular attendance performing duties as described.

Reports to work fit for duty with characteristics inherent to the position.

The duties, physical demands, work-environment characteristics, and mental/motor demands described within this vacancy announcement are representative of those that must be met by an employee to successfully perform the essential functions of this job with compliance with the American with Disabilities Act Amendment Act (ADAAA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.